Purchasing/Accounting Specialist

Job Description

Job Description

We are seeking a highly organized and detail-oriented Purchasing/Accounting Specialist to support our day-to-day business operations. This role is responsible for purchasing coordination, vendor communication, invoice and expense tracking, and administrative support for leadership.

The right person for this role is dependable, proactive, and comfortable managing multiple priorities in a fast-paced manufacturing environment. This position plays an important role in keeping purchasing, financial documentation, and internal operations organized and on track.

• Manage day-to-day purchasing activities, including quote requests, order placement, vendor follow-up, and shipment tracking
• Maintain vendor files, pricing records, and purchasing documentation
• Track purchase orders and confirm materials, supplies, and services are received on time
• Coordinate with operations to support inventory needs, material availability, and production timelines
• Resolve vendor issues related to pricing, delays, shortages, or discrepancies
• Identify opportunities for cost savings and purchasing process improvements

• Process and track invoices, receipts, and payment documentation
• Assist with invoice approvals and submission to accounting or finance partners
• Maintain spend tracking reports, budget summaries, and related records
• Support expense reconciliation, coding, and documentation compliance
• Prepare purchasing and financial summaries for leadership review
• Assist with month-end documentation and administrative accounting support

• Provide administrative support to the CEO and leadership team as needed
• Assist with calendar coordination, meeting scheduling, and follow-up on action items
• Prepare reports, spreadsheets, agendas, and presentation materials
• Organize incoming documents, communications, and requests to support timely follow-through
• Maintain digital filing systems and important business records
• Support special projects and cross-functional coordination

• 3–5 years of experience in purchasing, accounting support, office administration, executive support, or a related role
• Strong organizational skills and high attention to detail
• Ability to manage multiple priorities and work independently
• Clear and professional communication skills
• Experience with invoice tracking, purchasing workflows, vendor coordination, or accounts payable preferred
• Proficiency in Microsoft Office, especially Excel, and/or Google Workspace
• Experience with ERP systems, purchasing software, or accounting platforms preferred
• Associate degree in Accounting, Business, Operations, or related field preferred
• Experience in manufacturing, construction, distribution, or industrial environments preferred

• Primarily office-based with regular interaction in a manufacturing environment
• Frequent computer use, phone communication, and administrative coordination
• Occasional walking in production, warehouse, or shipping areas
• Fast-paced environment with multiple competing priorities

If you are organized, dependable, and enjoy supporting purchasing, accounting, and operational workflows, we encourage you to apply.