Payroll Clerk

Payroll Clerk

Inszone Insurance | Rancho Cordova, CA — Onsite | Accounting Department

Classification: Non-Exempt | Hourly Compensation: $26.00 – $28.00 / hour Schedule: Monday – Friday, 8:00 AM – 5:00 PM

About the Role

We're looking for a detail-oriented Payroll Clerk with 1–3 years of experience to join our team. In this role, you'll support the accurate and timely processing of employee pay, commission calculations, and payroll-related recordkeeping.

Why Join Inszone?

• Be part of a growing organization with opportunities for advancement and an excellent employee retention record
• Work alongside a collaborative and supportive accounting team
• Play a key role in ensuring employees are paid accurately and on time
• Gain broad exposure to payroll systems, compliance, and cross-department processes
• Work closely with HR, accounting, and operational leaders

What You'll Do

• Process bi-weekly/semi-monthly payroll for hourly and salaried employees
• Enter and verify timekeeping data, including hours worked, overtime, and vacation
• Calculating and process deductions (taxes, benefits, garnishments, retirement contributions)
• Reconcile payroll discrepancies and resolve employee pay inquiries
• Maintain accurate payroll records and employee files in compliance with company policy
• Assist with processing new hires, terminations, and status changes in the payroll system
• Support preparation of payroll reports for management and accounting
• Assist with year-end processes, including W-2 preparation
• Ensure compliance with federal, state, and local payroll regulations
• Maintain strict confidentiality of employee and payroll data

What Success Looks Like

• Payroll is processed accurately and on time every cycle
• Discrepancies are identified quickly and resolved with minimal disruption to employees
• Payroll records and employee files are complete, accurate, and audit-ready
• Federal, state, and local payroll compliance is consistently maintained
• Employee and payroll data is always handled with discretion and confidentiality

Qualifications

Required

• 1–3 years of payroll or related accounting experience
• High school diploma required; Associate's degree in accounting, Business, or related field preferred
• Proficiency in Microsoft Excel and general computer skills
• Strong attention to detail and accuracy
• Understanding of basic payroll tax and wage/hour regulations
• Excellent organizational and time-management skills
• Ability to handle sensitive information with discretion
• Strong communication skills, both written and verbal

Preferred

• Experience with payroll software (e.g., ADP, Paychex, Heartland, or similar)
• FPC (Fundamental Payroll Certification) or working toward certification
• Experience with multi-state payroll processing
• Familiarity with HRIS systems

Benefits

• Vacation: Competitive vacation policy
• Charitable Time Off: Paid time off to devote to your favorite charity
• Sick Time: Paid sick leave in accordance with company policy
• 401(k) Retirement Plan: Company-sponsored plan to support long-term financial growth
• Health Insurance: 100% employer-paid PPO for employee only