Procurement Coordinator

Job Description About Mariana Minerals Mariana Minerals is a software-first, vertically integrated minerals company on a mission to supply the critical minerals powering modern energy, AI, and defense technologies. We're reimagining the minerals supply chain by combining deep industry expertise with advanced software, automation, and data-driven decision-making. The Role Mariana Minerals is looking for a detail-driven Procurement Coordinator to support procurement across our large capital projects. Reporting to the Procurement Manager, you will keep the RFQ-to-purchase-order cycle moving-issuing and tracking requests for quotation, expediting vendor responses, consolidating and leveling bids, and sourcing equipment (including used and surplus) to hit project cost and schedule targets. You will also build and maintain the trackers and dashboards that give the team real-time visibility into procurement status. This is a hands-on, high-tempo role for someone who is relentlessly organized and thrives on driving many moving pieces to closure. What You'll Do Prepare, issue, and log RFQs to vendors per the project procurement plan; maintain bidders lists and vendor contacts Expedite and chase vendor responses; track RFQ status and follow up on late or incomplete quotes Receive, log, and consolidate incoming bids; check completeness and compliance against RFQ scope Pre-populate bid tabulation / bid leveling forms (commercial and technical line items) for lead review, normalizing bids to a common basis - scope, terms, exclusions, freight, tax, and lead time Identify and source used and surplus equipment through dealers, auctions, and marketplaces; compile options with specifications, condition, price, and availability Support purchase order and requisition issuance and tracking under the lead's direction Build and maintain procurement dashboards and trackers - RFQ status, PO log, expediting, and savings Coordinate with engineering, project controls, and document control on requisitions and vendor documents; maintain complete, auditable procurement records Desired Qualifications 2-10 years of experience in procurement, purchasing, buying, or expediting - ideally on capital projects or in an industrial / EPC environment Working knowledge of the RFQ-to-PO cycle and bid tabulation / leveling Strong Excel skills (tables, lookups, pivot tables) for bid comparisons and dashboards Highly organized and detail-oriented, with the ability to drive many vendors in parallel Clear written and verbal communication with vendors and internal stakeholders Associate's or Bachelor's degree in supply chain, business, or engineering—or equivalent experience Preferred, but not required: Experience in mining / minerals, oil & gas, chemical, power, or heavy-industrial EPC Used and surplus equipment sourcing experience Experience with ERP / e-procurement systems (SAP Ariba, Oracle, Coupa, Procore, or similar) Ability to read equipment datasheets, specifications, and P&IDs at a basic level Proficiency with Power BI or similar dashboarding tools; CPSM or CSCP certification a plus Why Join Us? At Mariana Minerals, you'll be part of a mission-driven team reshaping the way critical minerals are sourced and supplied globally. You'll have the autonomy to make big decisions, the tools to innovate, and a culture that values ownership, smart automation, and collaboration. Our culture is built on three principles: Extreme Ownership - We take full responsibility for outcomes, relentlessly driving toward solutions. Engineer Out Requirements, then Automate - We simplify, optimize, and then automate for scale. Share Your Legos - We collaborate openly, share knowledge, and empower each other to build bigger, better solutions. Join us as we build the future of responsible mineral sourcing and supply. Mariana is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. About Mariana Minerals Mariana Minerals is a software-first, vertically integrated minerals company on a mission to supply the critical minerals powering modern energy, AI, and defense technologies. We're reimagining the minerals supply chain by combining deep industry expertise with advanced software, automation, and data-driven decision-making. The Role Mariana Minerals is looking for a detail-driven Procurement Coordinator to support procurement across our large capital projects. Reporting to the Procurement Manager, you will keep the RFQ-to-purchase-order cycle moving-issuing and tracking requests for quotation, expediting vendor responses, consolidating and leveling bids, and sourcing equipment (including used and surplus) to hit project cost and schedule targets. You will also build and maintain the trackers and dashboards that give the team real-time visibility into procurement status. This is a hands‑on, high‑tempo role for someone who is relentlessly organized and thrives on driving many moving pieces to closure. What You'll Do Prepare, issue, and log RFQs to vendors per the project procurement plan; maintain bidders lists and vendor contacts Expedite and chase vendor responses; track RFQ status and follow up on late or incomplete quotes Receive, log, and consolidate incoming bids; check completeness and compliance against RFQ scope Pre-populate bid tabulation / bid leveling forms (commercial and technical line items) for lead review, normalizing bids to a common basis - scope, terms, exclusions, freight, tax, and lead time Identify and source used and surplus equipment through dealers, auctions, and marketplaces; compile options with specifications, condition, price, and availability Support purchase order and requisition issuance and tracking under the lead's direction Build and maintain procurement dashboards and trackers - RFQ status, PO log, expediting, and savings Coordinate with engineering, project controls, and document control on requisitions and vendor documents; maintain complete, auditable procurement records Desired Qualifications 2-10 years of experience in procurement, purchasing, buying, or expediting - ideally on capital projects or in an industrial / EPC environment Working knowledge of the RFQ-to-PO cycle and bid tabulation / leveling Strong Excel skills (tables, lookups, pivot tables) for bid comparisons and dashboards Highly organized and detail-oriented, with the ability to drive many vendors in parallel Clear written and verbal communication with vendors and internal stakeholders Associate's or Bachelor's degree in supply chain, business, or engineering—or equivalent experience Preferred, but not required: Experience in mining / minerals, oil & gas, chemical, power, or heavy-industrial EPC Used and surplus equipment sourcing experience Experience with ERP / e-procurement systems (SAP Ariba, Oracle, Coupa, Procore, or similar) Ability to read equipment datasheets, specifications, and P&IDs at a basic level Proficiency with Power BI or similar dashboarding tools; CPSM or CSCP certification a plus Why Join Us? At Mariana Minerals, you'll be part of a mission-driven team reshaping the way critical minerals are sourced and supplied globally. You'll have the autonomy to make big decisions, the tools to innovate, and a culture that values ownership, smart automation, and collaboration. Our culture is built on three principles: Extreme Ownership - We take full responsibility for outcomes, relentlessly driving toward solutions. Engineer Out Requirements, then Automate - We simplify, optimize, and then automate for scale. Share Your Legos - We collaborate openly, share knowledge, and empower each other to build bigger, better solutions. Join us as we build the future of responsible mineral sourcing and supply. Mariana is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. #J-18808-Ljbffr