Sales Administrator

SUMMARY OF POSITION:Provides logistical support to contribute to and facilitate the New York Chemicals Department’s ability to fulfill each order contract. Works under minimal supervision with discretion on some procedures and practices. Has experience with knowledge of fundamental theories, principals and concepts of compliance regulations, risk management operations and accounting.ESSENTIAL FUNCTIONS:In-person work at the assigned office location is a regular component of this role’s responsibilities.Receives/Evaluates/Issues Purchase orders, Sales Confirmations and Contracts based on negotiated and agreed terms and conditions in SAP.Negotiate sales and purchase prices/terms with customers and suppliers to fix contracts.Prepares and reviews complex shipping documents for distribution to U.S. Customs, Brokers, Customers and Banks.Process timely payments to suppliers and vendors in SAP.Follow up on Accounts Receivable to minimize loss of interest due to late payments.Negotiate detailed Letters of Credit with banks to ensure timely receipt of payments.Keeps close communication with customers/vendors regarding shipment and logistical details.Monitor and successfully balance the inventory of material in warehouses and on consignment.Negotiate with steamship lines, forwarders and truckers to get the best possible freight rates in order to maximize the profit to the dept.Analyze and choose best means of transportation to make sure of timely, efficient and cost effective deliveries.Examine potential troubled situations, create and implement preventative solutions.Prepare, Track, Process and Report 10+2/ISF filings to Customs Brokers. Maintain timely and accurate filings in order to avoid heavy fines.Prepare detailed and complex spreadsheets to include Invoice Control; Quarterly Report of the shipments; Inventory Reconciliations on a monthly basis.Complies with Accounting and Auditor’s rules and regulations, as well as, any requests regarding our business. Communicates timely and precisely.Works closely with Compliance Department to be kept updated on U.S. Customs regulations, new incoterms and any EPA related issue.Closes each monthly ledger by the 3rd business day of each month.Analyze discrepancies on the ledger and have the excellent ability to resolve and adjust complicated entries.Provides informal guidance and support to team members.Provides logistical support for NY Chemicals if members are out of the office.Provide Manager the Aged Inventory report on the 1st of each month.Study new trade, logistic and customs regulations and provide new information to suppliers, customers and team members.Analyzes information from multiple sources to suggest solutions to some complicated issues.EDUCATION, EXPERIENCE AND SKILLS REQUIRED:Bachelor’s DegreeMinimum Related Experience 5+ yearsKnowledge of import/export procedures, logistics, terminology and documentationKnowledge of EPA regulationsAbility to work under minimal supervision and within established procedures and practicesAbility to communicate effectively with those inside/outside the CompanyKnowledge of basic accounting/bookkeeping practicesMust possess basic analytical skills, meet deadlines and maintain confidential informationStrong problem-solving skillsAbility to multitaskAccountable for achievement of financial target/budgets, and goalsProficient with Microsoft officeExperience with SAP a plus