Project Manager, Furniture

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Project Administration and Reporting: Set up project files, folders and templates at start of project, using Best Practices; maintain the folder throughout the project Maintain records in a manner that protects client and JLL confidentiality Keep track of project hours and forecast utilization relative to assignment Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested Manage action items and other associated project documentation Review and edit project documentation as needed Assist with project close out (close-out report, lessons learned, client reports, project survey) Furniture Solutions Independently design and manage medium sized projects up to 30-50k SF Assist Senior Project Manager or Vice President in designing and managing larger programs or projects Review scope, develop furniture drawings and specifications and QA/QC for completeness for RFP or sole source procurements Identify scope gap and communicate risks or impact in independently led projects or to team lead on collaborative projects Make finish and furniture selections based on appropriate applications as well as cohesion with design intent and budget, as required per project, in independently led projects. Assist in this activity in collaborative larger projects led by SPM or VP. Write specifications, including but not limited to workstations, private offices, ancillary furniture, storage, signage, and miscellaneous workplace equipment in independently led projects. Assist in this activity in collaborative larger projects led by SPM or VP. Assemble design packages, including furniture selections and finishes, in digital format, as required per project. Coordinate furniture selections with project Architecture team, as needed and dependent on project scope/responsibility matrix Offer Value Engineering options for furniture, furniture finishes, and equipment when needed Inventory and document existing furniture and equipment Create furniture space plans (AutoCAD and/or CET) for reuse and new furniture Manage FF&E matrix for Clients during pre-design and design phase and for potential Day 2 additions Coordinate RFP mock-ups with furniture manufacturers, Client, and design team Assist SPM or VP with coordinating furniture requirements with Client, Architect, and Furniture Dealer Assist in development and management of project schedule in collaborative projects; manage independently during self-run projects Assist in development and tracking of project budget in collaborative projects; manage independently during self-run projects Assist VP or SPM in Client and Vendor meetings; manage independently during self-run projects Assist in Creating and managing project status report to document approvals, open items, risks, and major milestone look-aheads Coordinate field verifications with awarded Furniture Dealer Coordinate dealer drawing approvals from Client prior to ordering Coordinate order sequencing and tracking with Dealer and communicate to Client Issue purchase orders (when procuring) with Client approval Track orders with Dealer Coordinate installation schedule with furniture Dealer and overall construction project Coordinate punch list walk-thrus with Dealer and Client Manage project close-out (punch lists, warranty documents, OMs, and as-builts) with dealer and submit to Client for approval Provide required back-up deliverables for invoicing to SPM or VP Client Communication and Management: Interact effectively with client, as appropriate. Communicate issues and concerns requiring resolutions to SPM and VP of Furniture Solutions Take accurate and comprehensive meeting notes and issue in timely manner Write clear and concise communication conveying complex messages in a manner easily understood by others Provide resolution to routine client issues Provide support and guidance to client staff during move coordination in areas such as purging, packing, labeling, check-outs, unpacking etc. People Management, Leadership, and Teamwork: Participate and contribute in an internal activity or group focused on improvement of specialty skill or knowledge Work effectively with different personalities; work effectively within the team and participate actively in team building exercises Exhibit enthusiasm and positive attitude with clients and peers Talent Management: Self-identify individual skill development and proactively seek training for improvement Business Development: Develop an understanding of how JLL develops business and how Operations impacts repeat business Be aware of JLL's service offerings and client requirements beyond identified scope and notify team lead when there is an opportunity for JLL to provide additional service Enhance vendor and supplier relationships through effective teamwork Be an 'ambassador' for JLL. Comfortably communicate company's core business, when speaking with others. Be comfortable with your 'Elevator' speech. Gather and review supporting documentation and marketing materials for proposal attachments as requested Growth of Company: Network professionally; build your image and Firm's through participation in industry events Skills and Knowledge: Strong Microsoft Excel and Office Suite skills Strong AutoCAD skills (required) Strong CET skills (preferred) Microsoft Publisher or similar (preferred) Adobe Suite skills ( InDesign preferred) Furniture BOM and specifications understanding (required) Ability to read architectural drawings and furniture and space planning concepts Knowledge of construction, design, furniture and/or commercial real estate industry Detail oriented Ability to multi-task and work both in a team and independently Strong interpersonal skills with the ability to interact with executive level internal & external clients Organizational skills with the ability to identify and manage priorities Excellent written and verbal communication skills Physical Work Requirements and Work Conditions Remote interpersonal interaction is usually required to perform the job and during installation, on site oversight is required. In person meetings will be dependent on client requirements and ever-changing environment given COVID impacts to workplace re-entry Travel as needed based on the project assignment Preferred Education and Experience Bachelor’s degree from an accredited institution, preferred in Interior design or Architecture 5-7 years of design, project or furniture related experience in a Corporate Real Estate environment, architectural firm, or furniture dealership Background in project management, construction/furniture management, interior design or project strategy planning is required Experience independently leading small to mid-size projects required This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 75,000.00 – 106,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –McLean, VA, Washington, DC If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. 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If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. 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