Purchasing & Operations Coordinator

Job Description

Job Description

OPERATIONS COORDINATOR

Full-Time | Santa Fe

We are seeking a highly organized, detail-oriented Operations Coordinator to support the daily operations of a growing locally owned business.

This role is ideal for someone who enjoys organization, problem-solving, and making sure important details do not fall through the cracks. We are looking for a person who takes ownership, communicates proactively, and is comfortable asking questions when something doesn't look right.

Responsibilities

• Receive, organize, and track vendor invoices
• Review invoices, charges, and supporting documentation with ownership
• Follow up on discrepancies, missing information, billing questions, and special situations
• Coordinate with vendors, customers, and team members
• Track projects, orders, and outstanding items through completion
• Maintain organized records and files
• Assist customers and provide administrative support as needed
• Help improve systems, processes, and organization throughout the business
• Communicate issues promptly and proactively

Qualifications

• Exceptional attention to detail
• Strong organizational skills
• Excellent written and verbal communication
• Professional and customer-friendly demeanor
• Comfortable working with invoices, paperwork, and documentation
• Ability to manage multiple priorities simultaneously
• Strong follow-through and accountability
• Naturally curious and willing to learn

Preferred Experience

• Operations
• Office administration
• Project coordination
• Purchasing
• Customer service
• Bookkeeping support
• Small business experience

Compensation

Full-time position

Hourly wage based on experience

Paid sick/personal time

Opportunity for growth and increased responsibility

We are looking for someone who genuinely cares about getting things right, notices details others miss, and enjoys helping a growing business stay organized and efficient.

Why Work With Us?

We are a locally owned Santa Fe business with a small, collaborative team where every person plays an important role.

This position offers the opportunity to work directly with ownership, help shape systems and processes, and make a meaningful impact on a growing company. Your work will be visible, valued, and important to the success of the business.

We're looking for someone who enjoys organization, problem-solving, and helping things run smoothly. If you take pride in getting the details right, communicating proactively, and being part of a team that values accountability and follow-through, we'd love to hear from you.

Company Description

Why Work With Us?\r\n\r\nWe are a locally owned Santa Fe business with a small, collaborative team where every person plays an important role.\r\n\r\nThis position offers the opportunity to work directly with ownership, help shape systems and processes, and make a meaningful impact on a growing company. Your work will be visible, valued, and important to the success of the business.\r\n\r\nWe're looking for someone who enjoys organization, problem-solving, and helping things run smoothly. If you take pride in getting the details right, communicating proactively, and being part of a team that values accountability and follow-through, we'd love to hear from you.