Administrative Programs Manager II

Job Title Administrative Programs Manager II (Non‑Exempt) Overview Coordinates advanced administrative support for the Board and Executive staff in the areas of HR, personnel, finance, budget, and business administration. Works under direction of the Administrator and Office Manager. Responsibilities Daily operational and administrative support to the Office Manager for office personnel and temporary or field staff. Assists with employee relations, conflict resolution, and providing guidance within established authority. Monitors staff attendance, punctuality and scheduling to ensure adequate staffing levels. Supports time‑sensitive office functions and ensures compliance with agency statutes, policies and audit readiness. Conducts employee investigations and fact‑finding activities as assigned. Supervises office staff when the Office Manager is unavailable. Manages HR paperwork in OMES HCM, including filing and maintaining personnel records. Participates in talent acquisition, interview coordination, and new‑hire onboarding. Manages employee recognition and benefit programs, including payroll, leave, W‑2, and health benefits. Co‑manages retirement, ADA, Workers' Compensation, FMLA, and EAP programs. Coordinates with OPERS and other state agencies for personnel, payroll, insurance and compliance matters. Facilitates all IT, safety, HR, benefits and general training needs for CIB staff. Provides fiscal and budgetary support: reviews financial information, performs cost analysis, develops budget proposals, monitors receipts and deposits. Shares in purchasing and procurement activities, including requisition approval, vendor invoice processing, and purchase order management. Assists with invoice payment, travel reimbursement, and vendor contract management. Maintains office equipment, IT infrastructure, labor postings, and security plan. Manages the CIB property and inventory list and oversees surplus property procedures. Serves as primary liaison to the Office of Management Enterprise Services and other divisions for personnel and financial matters. Performs miscellaneous duties such as supervising staff using effective communication and maintaining a professional workplace. Minimum Qualifications High School diploma or equivalent. Bachelor’s degree plus 2 years of professional/technical administrative experience, OR 6 years of professional/technical administrative experience, OR equivalent combination. Advanced knowledge of MS Office, Excel, graphics, email, and internet. Three (3) years of supervisory experience. Knowledge of office management systems, basic accounting procedures, and Oklahoma State Employee Transaction System (OMES) Peoplesoft Purchasing and Workday. Ability to become and maintain Oklahoma Notary. Preferred Qualifications Experience supervising, mentoring, and developing staff. Proficiency in legal document review, contracts, and official state records. Time‑management, multitasking, and problem‑solving skills. Data management, accuracy, and adaptability to high‑pressure situations. Excellent verbal and written communication. Proficiency in public and internal communications, information technology, and certified mail processing. Equal Employment Opportunity Statement The Construction Industries Board is an Equal Employment Opportunity Employer. The Board does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected characteristics. All employees are at‑will employees. #J-18808-Ljbffr 170 CONSTRUCTION INDUSTRIES BOARD