Accounting Associate

Job Description

Job Description

We are looking for a highly organized and detail-driven Accounting Associate to support daily financial operations across accounts payable, billing, and purchasing functions. This role plays a key part in ensuring accurate transaction processing, maintaining vendor and customer relationships, and supporting both the finance and operations teams.

Key Responsibilities

• Prepare and distribute customer invoices, prioritizing electronic delivery and timely processing
• Monitor billing activity to ensure all transactions are captured and processed accurately
• Research and resolve discrepancies in financial transactions and supporting data
• Process vendor invoices, including proper coding, entry, and validation within accounting systems
• Execute payment processing activities, ensuring accuracy and adherence to terms and discount opportunities
• Handle invoice matching activities, including verifying purchase orders, receipts, and invoices
• Assist in managing purchasing activities for operational and office-related needs
• Generate and maintain purchase orders, including recurring and blanket orders
• Coordinate with internal teams to obtain approvals and ensure accurate procurement workflows
• Communicate with vendors to track order status, resolve issues, and maintain strong relationships
• Monitor supply levels and support efforts to control costs and improve purchasing efficiency
• Maintain accurate records of daily financial transactions, including payment activity and wire transfers
• Assist with onboarding vendors for electronic payment methods and system setup
• Partner with cross-functional teams, including customer service, to support smooth billing and account setup processes

Qualifications

• 3+ years of accounting or financial operations experience
• Strong understanding of general accounting concepts, including debits and credits
• Experience with accounts payable and billing processes
• High attention to detail with strong organizational and time management skills
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment
• Strong communication skills with the ability to interact professionally with vendors and internal teams
• Proficiency in Microsoft Excel and other standard business systems
• Ability to maintain confidentiality and handle sensitive financial information

Preferred Qualifications

• Associate's degree in Accounting, Business, or related field
• Experience in a manufacturing or operations-driven environment
• Exposure to purchasing or procurement processes

Pay Details: $20.00 to $26.00 per hour

Search managed by: Amaka Mozie

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.