Coordinator of Business Operations

Job Description Summary This position serves as the lead coordinator for internal business operations and services within the Office of Marketing and Communications, supporting internal and external customer service, managing executive budgets and contracts, reconciling expense reports, maintaining fee-based accounts, and administering purchasing for executive administration, customer service, and facilities units throughout the campus. The role also provides front-facing office support, including greeting visitors and assisting with incoming calls. Essential Duties Develop and manage contracts with clients, including negotiating agreements, compliance with accounting and reporting requirements, and ensuring delivery of data products. Provide administrative support for program staff for purchasing equipment, managing field equipment, and organizing meetings and conferences. Research emerging technologies and apply them to program functions to improve capacity and efficiency. Assist with business development activities and manage day‑to‑day operations tasks. Work closely with the administrative team to help grow the business and ensure efficient operations. Conduct market research to identify potential clients, partners, and opportunities for growth. Assist with the development and implementation of marketing and outreach strategies to reach target audiences. Help prepare proposals and presentations for new business opportunities. Serve as a primary point of contact for the Office of Marketing and Communications by welcoming visitors, answering and routing incoming calls, and providing general information and assistance. Support office operations related to marketing and communications initiatives, including coordination of materials, vendor interactions, and internal service requests. Build and maintain relationships with clients, partners, and stakeholders. Handle administrative and operational tasks such as scheduling, data entry, and managing inventory. Assist with financial management, including budgeting, forecasting, and expense tracking. Help ensure compliance with financial, legal and regulatory requirements. Continuously identify areas for improvement and make recommendations to the administrative team. Supervise the work of interns, temporary, and contract‑funded staff in support of business and data services. Profile Required Strong interpersonal skills. Excellent organizational skills. Attention to detail. Reliability. Ability to work independently and collaborate with other Division staff to achieve common goals. Ability to communicate effectively in verbal and written form, including preparing technical reports. Ability to establish and maintain effective working relationships with public officials, field professionals, coworkers, and customers. Ability to accept changing work tasks in a dynamic team environment. Ability to engage in preparing proposals and cost estimates. Additional Information

FTE: 1.0

Hiring Range: $55,038.89 – $70,174.59 Education: Bachelor’s degree in business administration or a related discipline. Work Experience: Three (3) to five (5) years of training and related experience. Working/Environmental Conditions: Prolonged standing and/or walking; handling light weight objects; using or carrying equipment. Knowledge, Skills, and Abilities Knowledge of: Requires excellent verbal and written communication skills and organizational and time management skills. Ability to manage complex systems and multiple projects and adhere to strict deadlines. Must have the ability to use personal computers and Microsoft Office software such as Word, Excel, Power Point, Banner, and Access and other job‑related databases and software. Knowledge of technical accounting, including reporting of financial accounting data; the ability to create and project budgets over multiple years; monitor, collect and record fiscal data; and create financial reports. Excellent oral and written communication skills. Excellent organizational skills. UA EEO Statement It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act. #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.