Accounts Payable Supplier Analyst

Accounts Payable Supplier Analyst

At Flynn Group, we believe in the power of collaboration and value in-person interactions. This is why our employees work from the office four days per week, leaving Fridays to work from home. This setup cultivates casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where innovation thrives, with office-based teams coming together four days a week to collaborate and thrive, together!

The Accounts Payable Supplier Analyst reports to the Supervisor of Accounts Payable and Accounts Receivable and is responsible for the accuracy, integrity, and maintenance of supplier master data across company systems. This role manages supplier onboarding, enablement, maintenance, integrations, and deactivation activities within Coupa, Workday, SAP, and other applicable platforms.

The Analyst serves as a subject matter expert for supplier data management, supplier enablement, and process improvement. This position provides reporting and analysis related to supplier activity, data quality, and spend, and owns the organization's annual 1099 reporting process, including preparation, filing, reconciliation, and resolution of IRS inquiries.

Working closely with Accounts Payable, Procurement, Accounting, IT, suppliers, and other stakeholders, the Analyst ensures supplier information remains accurate, compliant, and aligned with organizational financial and operational objectives.

Essential Responsibilities

• Manage the end-to-end supplier lifecycle, including onboarding, validation, enablement, maintenance, integrations, and deactivation across Coupa, Workday, SAP, and other applicable systems.
• Configure and support supplier integrations and enablement through cXML, SFTP, EDI, and other approved channels.
• Develop, maintain, and continuously improve supplier onboarding processes, documentation, forms, controls, and system integrations.
• Partner with Procurement, Accounting, IT, and other stakeholders to ensure supplier requirements, processes, and controls are clearly defined and consistently followed.
• Monitor supplier onboarding and integration activities, proactively identifying and resolving issues.
• Create, maintain, and update supplier master records while ensuring data accuracy, completeness, and compliance across all systems.
• Perform regular audits to identify duplicate suppliers, outdated information, missing documentation, and other data integrity issues.
• Maintain supplier documentation in accordance with company policies, internal controls, and regulatory requirements.
• Serve as the subject matter expert for supplier master data, supplier enablement, and maintenance processes.
• Respond to supplier and internal inquiries regarding onboarding, master data maintenance, payment setup, and supplier updates, providing timely and professional support.
• Own the annual 1099 process, including supplier tax validation, reconciliation, preparation, filing, distribution, and resolution of IRS notices, Form B inquiries, and reporting exceptions.
• Maintain records and documentation supporting 1099 compliance and audit requirements.
• Develop and maintain reports, dashboards, and metrics related to supplier activity, master data quality, and spend.
• Analyze supplier data to identify trends, risks, improvement opportunities, and data inconsistencies.
• Provide ad hoc reporting and analysis to support Accounts Payable, Procurement, Accounting, leadership, and special projects.
• Lead and support supplier data, process improvement, and system enhancement initiatives, including implementations, integrations, upgrades, and automation efforts.
• Serve as a liaison between Accounts Payable, Procurement, suppliers, and other stakeholders to improve supplier processes, data quality, and operational efficiency.
• Provide backup support for Supplier Maintenance functions and cross-functional support within Accounts Payable as needed.
• Perform other duties, special projects, and assignments as required.

Desired Skills & Experience

• Associate degree with a minimum of 5 years of relevant experience or Bachelor's degree in Accounting, Finance, Business, Information Systems, or a related field with 13 years of relevant accounting, finance, procurement, supplier management, or systems experience.
• Experience with supplier/vendor master data management preferred.
• Experience with ERP and procure-to-pay systems such as SAP, Workday, and/or Coupa preferred.
• Experience with supplier enablement, EDI, cXML, SFTP, or other system integrations preferred.
• Understanding of Accounts Payable, Procurement, supplier onboarding, and procure-to-pay processes.
• Strong analytical and problem-solving skills with the ability to identify trends, discrepancies, and process improvement opportunities.
• Strong attention to detail and commitment to data accuracy.
• Ability to manage multiple priorities, deadlines, and projects independently.
• Strong written and verbal communication skills with the ability to effectively communicate with internal stakeholders and external suppliers.
• Strong organizational and project management skills.
• Proficiency with Microsoft Excel, including the ability to analyze and manipulate large data sets.
• Ability to maintain confidential financial and supplier information.
• Ability to work collaboratively across departments and build effective relationships with internal and external stakeholders.

Why Work For Flynn?

Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us:

• Medical/Dental/Vision
• Retirement and Savings Plan
• Short- and Long-Term Disability
• Basic Life Insurance
• Voluntary Life Insurance
• Tuition Reimbursement
• Paid Time Off
• Flexible/Hybrid Work Schedules (In Office Monday - Thursday, Work from Home Friday)
• Company Outings
• Dining Discounts
• On-Site Fitness Center
• On-Site Daycare
• On-Site Caf
• FUN Work Environment!

The Flynn Group is an Equal Opportunity Employer