Administrative Assistant to Audiology (.5 FTE)

Frontline Applicant Tracking - The School Association for Special Education in DuPage County The School Association for Special Education in DuPage County Administrative Assistant to Audiology (.5 FTE) JobID: 2053 Date Posted: 9/18/2026 Location: SASED Administrative Offices Date Available: 09/18/2026 Closing Date: 09/25/2026 Title: Administrative Assistant to Audiology Reports To: Audiologist and Program Administrator FLSA Status: Non-Exempt Qualifications: Undergraduate degree preferred but not required. High School Diploma or equivalent required. Proficiency with computer software, databases, and technology and the ability to learn and implement new systems Ability to remain organized, accurate, and friendly while managing various projects and actions throughout the day Two years of experience in a school district and or with grants preferred Core Competencies: Strong desire to be part of a team that puts the needs of exceptional students first Demonstrated organizational skills, google proficiency, and phone etiquette Excellent interpersonal and verbal/written communication skill Effective collaborative problem-solving ability and independent work ethic Duties and Responsibilities: Assists the Audiologist with two tester audiology appointments. Maintains the audiology booth/testing room. Provides clinical support as requested by the audiologist. Maintains clinical supplies, accessories and educational tools. Inventories stock, orders and restocks as needed. Accounts for the ordering, shipping, receiving and tracking of remote microphone equipment and all other clinic equipment as assigned. Organizes, submits and tracks all paperwork necessary for electronic medical records and billing. Schedules patients for appointments and all communication with school districts and all school personnel. Research, compile, assimilate, support, and prepare accurate and organized documents, projects, presentations, and reports Edit communications from Administrator including articles, correspondences, staff weekly updates, and various other correspondence and reports Read and screen incoming phone calls, correspondence and reports; make preliminary assessment of the importance of materials, address them as appropriate, and organize and prioritize documents Arrange and coordinate all meetings originating from Administrator and manage calendar Participates in and /or coordinates committees and take minutes as requested Establish and maintain various filing and records management systems, including google suite and automation Make travel arrangements; prepare itineraries and maintain travel vouchers and records for Administrators. Cross Train with other departments as requested and cover for other departments during absences or when additional support is needed, as requested. Assist in determining needed supplies and equipment for the program, coordinate all ordering and purchase orders, credit card purchases, maintain an inventory of supplies, coordinate delivery of mail and equipment, and ensure all proper procedures are followed as well as appropriate records. Assist with department budget development, coordinate purchase orders for the department, and oversee accounts. Attend professional development opportunities and engage in ongoing education in order to support a system of learning and improvement and the overall efficiency and functioning of the organization, including staff meetings. Maintain confidentiality in matters of student and staff personnel information Other duties assigned by the supervisor. Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, climb stairs, write, type, speak and listen. In addition, the employee may occasionally be required to twist and reach. Specific vision abilities required by this job include close, peripheral and distant vision. Ability to work in an office environment, setting, standing, light lifting, filing, operate office machines and computers, communicating with staff, visitors and others. Occasional lifting, otherwise non-demanding physical office activities. The noise level in the work environment ranges from quiet/moderate to loud. The employee is frequently required to interact with other staff and visitors. The employee is directly responsible for the safety and well-being of students. The statements in the job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Terms of Employment: 107 day work year at compensation set by the SASED Board of Directors. Evaluation: Performance will be evaluated by the Administrator in accordance with the SASED Board of Directors policy on evaluation. Pay Transparency Hourly Rate/Compensation: $20/hour #J-18808-Ljbffr Sased