Office Assistant

Job Description

Job Description

Job Summary: The Office Assistant is responsible for handling accounts payable, answering and routing incoming phone calls, and keeping our office fully stocked and supplied. The position includes working independently and in a team environment.

Essential Functions:

• Greet visitors professionally and direct them accordingly.
• Handle and route incoming phone calls.
• Monitor and manage inventory of office supplies.
• Organize and maintain office common areas.
• Accounts Payable duties, including entering invoices using the proper GL accounts and scheduling vendor payments.
• Perform administrative support tasks, including updating and sorting files, data organization, drafting and proofreading correspondence, and conducting research.
• Assist with purchase orders for parts and stock materials, including communicating with vendors by phone and email.
• Coordinate necessary maintenance or repairs with vendors for office equipment and building upkeep.
• Assist with receiving incoming shipments, including ensuring correct parts are received, placing materials in the proper area, and organizing incoming paperwork.
• Assist the Office Manager with general accounting and human resources responsibilities.

Minimum Qualifications:

• High school diploma or equivalent.
• 3+ years of experience as an Office Administrator or a similar role.
• 2+ years of Accounts Payable experience.
• Must be organized and detail-oriented.
• Ability to prioritize tasks and multitask.
• Comfortable working independently.
• Willingness to learn.
• Excellent oral and written communication skills.
• Working knowledge of Microsoft Office programs including Excel, Outlook, and Word.
• Proficient computer skills and ability to operate general office equipment.
• Regular in-office attendance is required.

Preferred Qualifications:

• Associates Degree in Business Administration, Accounting, or a related field.
• Experience with Human Resources

Physical Demands:

• Must be able to remain in a stationary position 50% of the time.
• Must be able to regularly move boxes weighing up to 25 pounds

Work Environment:

• Temperature-controlled office and shop.

Reporting Relationships :

• The Office Assistant reports to the Office Manager

Hours

• Monday - Friday (7:00 am - 3:30 pm)

Pay Frequency

• Weekly

FLSA Status :

• Non-Exempt

Employee Benefits:

• 401(k)
• Medical, Dental, and Vision Insurance.
• Company-Paid Life Insurance
• Company-Paid Long-Term Disability
• Employee Assistance Program
• FSA
• Paid Holidays
• Paid Time Off
• Supplemental Plans: Short-Term Disability, Accident Insurance, Critical Illness, and Cancer Insurance.

Disclaimer : This position requires drug and background screening. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. CEC Motor & Utility Services LLC retains the right to change or assign other duties to this position.