Administrative Specialist

Advisory Senior Administrative Assistant Job Category : Operations/Administration Requisition Number : ADVIS003227 Posted : September 12, 2026 Full-Time Hybrid Locations Showing 1 location The Woodlands, TX Description The Weaver Experience Weaver is a full-service national accounting, advisory and consulting firm with opportunities for professionals in many different fields. We seek to bring a human element to the world of accounting, which includes creating a diverse, collaborative, and entrepreneurial workplace culture. Our leaders truly care about the well-being of all our employees and encourage them to pursue their ambitions. While our business is based in numbers, our success is truly based on people. It’s why we commit to supporting our people not just in their professional growth, but also in their ability to lead balanced, integrated lives. At the foundation of that commitment are our core values .Weaver’s core values were created specifically to empower our people to deliver extraordinary service and be their best selves. Our goal is to balance high development with high performance in order to meet the long-term goals of each individual, team, and our firm. Learn more about our services, industry experience and culture at weaver.com . Position Profile Weaver is seeking an Advisory Senior Administrative Assistant. The Advisory Senior Administrative Assistant provides advanced administrative and operational support across the Advisory practice. This position independently manages complex assignments and recurring workflows, serves as a resource for assigned processes, supports team development and coverage, and contributes to efficient and consistent administrative operations. Duties and Responsibilities: Provide advanced administrative and operational support to Advisory professionals and teams, anticipating needs, coordinating priorities, and ensuring timely follow-through Independently manage complex assignments and recurring administrative workflows, ensuring accuracy, consistency, and timely completion. Serve as a process owner, backup, or subject-matter resource for assigned administrative functions, providing guidance, training, and cross‑training to other team members Draft, format, proofread, edit, process, and perform quality-control reviews of engagement letters, reports, correspondence, presentations, and other client or internal deliverables in accordance with firm standards Support client, lead, opportunity, engagement, and project administration within the Firm's CRM and related systems, including data maintenance, workflow coordination, approvals, troubleshooting, win/loss processing, and project creation Maintain process documentation and resources and identify opportunities to improve workflows, quality, consistency, and backup coverage Maintain accurate client, engagement, team, and administrative records within firm systems and resources Coordinate meetings, trainings, events, and other practice activities, including scheduling, materials, catering, ordering, and related logistics Support contractor, time and expense, and other practice administration as assigned Collaborate with administrative team members to provide cross‑coverage and maintain continuity of support across the Advisory practice Support implementation and adoption of new systems, tools, and processes, including workflow testing, issue identification, documentation, and knowledge sharing. Perform other duties and special projects as assigned To be successful in this role, the following qualifications are required: High school diploma or equivalent 5+ years of professional administrative experience, preferably in a corporate or professional services environment Strong client service, written and verbal communication, interpersonal, and collaboration skills Strong organizational skills, attention to detail, and ability to independently manage multiple priorities and deadlines Demonstrated initiative, ownership, sound judgment, and problem-solving skills, including the ability to evaluate information, identify solutions, and determine when escalation is appropriate Ability to learn and explain complex processes, share knowledge with others, and contribute to process improvement Ability to work collaboratively across teams, practices, offices, and internal departments while providing consistent and responsive support Ability to adapt to changing priorities, processes, and technology and contribute to process improvement and increased efficiency Proficiency with Microsoft Office applications and Adobe Acrobat, with the ability to learn and firm-specific systems and technology Ability to handle sensitive and confidential information with appropriate discretion Weaver Benefits At Weaver, our most valuable resource is our people. We take the time to evaluate our employees’ wants and needs and invest our resources accordingly. Weaver goes beyond offering competitive health benefits, such as medical, dental, vision, disability, life insurance, and a 401(k) plan. Learn more here - Weaver benefits . We support our employees by offering flexible scheduled time off (STO), minimum of 56 hours of sick and safe leave, 11 holidays, and 2 scheduled recharge days! We also offer in-house CPE and learning opportunities through our internal Learning & Development department. Our multi-faceted internal learning program including technical improvement, practice development, management/leadership training, and whole-life growth.Our goal is to balance both high development with high performance to meet the long-term goals of each individual, team, and our firm. People are our formula! At Weaver, we recognize that everyone brings different strengths, backgrounds, and working styles to our team. We cultivate a safe and inclusive work environment that celebrates each individual’s unique qualities through visibility, progression, advocacy, and support. We are proudly an equal opportunity employer. Currently, we are not accepting resume submissions from third-party staffing agencies for this role. This role is Employee Referral Program eligible. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr