Office Manager

Introduction

The Maryland Department of Labor is currently accepting applications for an Administrative Officer II position within the Office of Financial Regulation.


Administrative Officer II is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies. Employees in this classification are assigned administrative responsibilities involving the analysis of operational programs or procedures with recommendations for improvements.


This recruitment is limited to current Maryland Department of Labor-Financial Regulations employees only.

GRADE


14


LOCATION OF POSITION

100 S. Charles Street, Baltimore, MD 21201

Main Purpose of Job


The main purpose of this position is to serve as the Office Manager and as assistant to the Commissioner, Director of Administration and Assistant Director of Administration for the Office of Financial Regulation. The role also includes coordinating day-to-day division office functions, special projects, serving as part of dual control system for processing checks, serving as back up to the office secretary, procurement and purchasing, corporate purchasing card holder, inventory accountable officer for the division and assists with division meeting planning. As an assistant the incumbent also assists the Commissioner and administration of the division by providing administrative support for them to carry out their respective functions. An administrative Officer II is an administrative position that may, at management's discretion, work remotely in accordance with OFR's telework policies.


POSITION DUTIES

Duties of this position include but are not limited to:

• Serves as the division's Office Manager by maintaining organizational charts, conducting research and preparing reports, providing general administrative support to the Commissioner. Taking and responding to telephone calls, messages and emails.

• Works with the Office of Administration-Procurement regarding OFR purchases. Maintains a log of all purchases made on the corporate purchasing card and reconciles the CPC statement and receipts timely. Monitors and purchases office supplies, materials and equipment used by the division with a corporate purchasing card. Maintains a list of active supplies. Obtains bids, analyzes bid documents and makes recommendations as to purchases and make decisions on routine office supply purchases.
• Prepares, completes and maintains division transactions in FMIS. Reviews and submits requisitions. Pays division wide bill.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.


Experience: Two years of administrative staff or professional work.


Notes:


1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.


2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.


3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.


One year experience managing the equipment inventory processes.


One year experience working with new employee onboarding process.


Experience with FMIS and/or bill payments

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland Department of Labor-Financial Regulations employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS


Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.


SPECIAL REQUIREMENTS


All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.


SELECTION PROCESS

Please make sure that you provide enough information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Unfortunately, we won't consider information submitted after this date. Successful candidates will be ranked as best qualified, better qualified, or qualified and placed on the eligible (employment) list for at least one year.


Please note: A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.


All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.), must be submitted and received by the closing date. Information submitted after this date will not be considered.


For positions that require a bachelor's/master's degree, etc.:


Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted before hire. For further information, you may call International Consultants of Delaware, Inc. View phone number on click.appcast.io or World Education Services Inc. View phone number on click.appcast.io or View phone number on click.appcast.io.

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

This is a full-time, permanent position and is eligible for full state benefits, which include:
• Flexible hours and hybrid teleworking
• Paid holidays: 12-13 per year
• Generous paid leave package (annual, sick, personal and compensatory leave)
• State Pension ("defined benefit" plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457)
• Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for Health Care and Daycare
• State Employees Credit Union

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to View email address on click.appcast.io . If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.


We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

Maryland Department of Labor/ Office of Administration

Attn: Jasmine Hubbard 26-003235-0019

100 S. Charles Street, 5th Floor

Baltimore, MD 21201

For additional information, please contact Jasmine Hubbard at View phone number on click.appcast.io or via email View email address on click.appcast.io

T he MD State Application Form can be found online


Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.