Accounting Technician

Accounting Technician

Help Accounting Transaction Processing and Financial System Support

• Processes payments, cost transfers, journal vouchers, adjustments, and Accounts Payable actions using VA automated financial systems. Reviews transactions for accuracy, completeness, proper classification, and compliance with applicable guidance.
• The incumbent independently resolves routine and recurring accounting discrepancies, including FMS rejects, cancelled payments, and banking-related issues by reviewing system error codes, correcting data elements, validating information, and initiating reprocessing actions. Determines the appropriate corrective action when automated accounting systems generate rejects or errors that are not resolved through standard processing steps.
• Resolves classification issues by identifying the appropriate appropriation, general ledger account, or transaction code using established accounting guidance. Handles non-routine or unusual transactions when applicable precedent or guidance exists and must be interpreted or adapted to the specific situation.
• Independently researches and resolves complex discrepancies involving multiple funds, fiscal years, contract modifications, and system-generated errors by tracing transactions through available audit trail sources such as FMS, IFCAP, IPPS, and related financial systems.

Reconciliation and Account Maintenance

• Performs reconciliations of general ledger, subsidiary, and control accounts. Researches, analyzes, and resolves discrepancies by reviewing source documentation, validating transaction history, correcting accounting data, and ensuring accurate posting.
• Interprets available transaction history, supporting documentation, and system records to reconstruct incomplete accounting information and determine the source of discrepancies.
• Identifies unexplained variances, negative balances, unbalanced subsidiary accounts, and other irregularities through reconciliation activities and report reviews. Conducts root cause analysis and initiates corrective actions within established authority.

Financial Analysis, Reporting, and Internal Controls

• Monitors system reports and financial data to identify discrepancies, document findings, and recommend corrective actions. Advises the Supervisory Accountant regarding technical, procedural, or internal control issues.
• Identifies recurring discrepancies and potential internal control gaps and recommends process improvements, such as refinements to SOP practices, invoice review workflows, and documentation processes. Recommendations are submitted to the supervisor for review and approval.
• Analyzes transactions involving multiple appropriations, fiscal years, cost centers, or accounting classifications where established procedures require adaptation.
• Identifies recurring processing issues and recommends revisions to procedures, job aids, or internal controls through supervisory guidance.

Cashier Operations and Customer Service Support

• Serves as an alternate Teller or Agent Cashier when assigned, assisting with the custody, accountability, and disbursement of government funds.
• Ensures compliance with VA cash-handling regulations, documentation requirements, security procedures, and established internal controls.

Communication and Coordination

• Interacts with Fiscal staff, vendors, program offices, and external stakeholders to resolve accounting issues, obtain documentation, and provide financial guidance.
• Ensures clear communication regarding payment status, reconciliation requirements, accounting procedures, and financial documentation needs.

Other Duties

• Performs other duties as assigned.

Work Schedule: 8:00 am - 4:30 pm, Monday - Friday

Telework: AD-HOC as determined by the agency policy.

Virtual: This is not a virtual position.

Position Description/PD#: Accounting Technician/ PD2603190

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not approved

Permanent Change of Station (PCS): Not Authorized