Senior Executive Administrative Assistant

Senior Executive Administrative Assistant Executive Assistant to Founder & Managing Partner Venture Capital & BioPharma Platform Overview We are seeking an exceptional Executive Assistant to support a founder and senior executive operating across venture capital, BioPharma, board leadership, and multiple portfolio companies. This is a high-impact role for someone who thrives in complexity, anticipates needs before they surface, and brings calm structure to fast-moving environments. This is not a task-based assistant role. You will function as a trusted partner, gatekeeper, and force multiplier for an executive whose time and attention are extremely valuable. What You’ll Do Executive Support & Leverage Own and manage a demanding calendar across multiple time zones, boards, investors, and portfolio companies Prioritize meetings based on strategic value, not just availability Prepare briefings, agendas, and talking points ahead of key meetings Track action items and follow up to ensure execution Strategic Coordination Act as a central hub across VC funds, operating companies, advisors, and external partners Coordinate board meetings, investor meetings, and offsites end-to-end Maintain context across initiatives so nothing falls through the cracks Flag conflicts, risks, and opportunities early Communication & Gatekeeping Serve as a first point of contact for senior stakeholders Draft and triage correspondence with professionalism and discretion Know when to protect time and when to push things through Represent the executive’s voice, tone, and priorities accurately Operational Excellence Build and maintain systems for tracking commitments, documents, and contacts Manage confidential information with absolute discretion Support light project management across strategic initiatives Coordinate complex travel when needed, optimizing for efficiency and recovery time Personal Office Support Handle a limited set of personal logistics that directly support professional effectiveness Anticipate needs during high-intensity periods (fundraises, board cycles, transactions) What We’re Looking For Experience 7+ years supporting senior executives, founders, partners, or C‑suite leaders Experience in venture capital, private equity, biopharma, healthcare, law, finance, or similarly complex environments strongly preferred Proven ability to support an executive with multiple concurrent roles Judgment & Mindset Exceptional judgment and discretion Ability to think in terms of priorities, tradeoffs, and leverage Comfortable pushing back when needed and asking clarifying questions Calm under pressure; unflappable in fast-changing situations Skills Elite calendar and time‑management skills Clear, concise written and verbal communication Strong organizational systems and attention to detail Tech‑savvy and quick to adopt new tools Able to operate independently with minimal instruction Working Style Proactive, not reactive Detail‑oriented without losing sight of the bigger picture Comfortable with ambiguity Service‑oriented but not subservient What This Role Is (and Is Not) This role is: High trust High responsibility High visibility Designed for a senior EA who wants to operate at a strategic level This role is not: A stepping‑stone admin position Purely reactive task execution A 9‑to-5 mindset role Why This Role Is Compelling Direct partnership with a high‑impact leader Exposure to venture investing, biopharma innovation, and board‑level decision‑making Opportunity to shape how the executive office runs Long‑term growth for the right person Compensation & Structure Competitive base salary commensurate with experience Performance bonus potential Benefits package Flexible structure with high accountability Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Venture Capital and Private Equity Principals Referrals increase your chances of interviewing at Xcellerant Ventures by 2x. Scottsdale, AZ $92,000 - $163,300 3 days ago. #J-18808-Ljbffr Xcellerant Ventures