OFFICE / FIELD DOCUMENTATION COORDINATOR - $25/HR - FULL TIME
$25 per hourUnderground Specialists LLC
Job Description
Job Description
$25.00/hour | Monday–Friday | 6:00 AM–3:00 PM
Busy construction company is looking for a reliable, organized, and motivated office person to help manage our daily paperwork coming in from field crews.
This is an important position because the paperwork you review and complete is used by our office to invoice our customers . Accuracy and follow-through are extremely important.
WHAT YOU'LL DO
- Review daily work sheets submitted by our field foremen.
- Make sure paperwork is complete and all necessary information has been provided.
- Verify labor, equipment, materials, job information, quantities, hours, and other details.
- Identify missing or unclear information.
- Contact foremen and field employees directly when something is missing or doesn't make sense.
- Follow up with the field until you get the information you need.
- Organize and prepare completed paperwork for the invoicing team.
- Help keep daily paperwork caught up and moving through the office.
WE NEED A SELF-STARTER
We are looking for someone who takes ownership of their job . Our office is busy, so this is not a position where someone will be able to walk you through every task throughout the day . We will train you on our processes, but after training, we need someone who can work independently, recognize what needs to be done, and get it done.
If a foreman leaves something blank, you need to call or message them and get the answer . If they don't respond, you need to follow up. We need someone who is comfortable advocating for themselves and getting the information necessary to complete their work.
WHAT WE'RE LOOKING FOR
- Dependable and punctual — you must be able to consistently start at 6:00 AM
- Strong attention to detail
- Organized and able to stay on top of multiple items
- Comfortable making phone calls and asking questions
- Able to communicate with construction field personnel
- Basic computer, email, and Excel skills
- Able to work independently
- Construction office, billing, dispatch, administrative, or field paperwork experience is a plus
Pay: $25.00/hour
Schedule: Monday–Friday, 6:00 AM–3:00 PM
Position: Full-Time
Vacancy posted 6 days ago
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