Event Coordinator

Provide strong, effective leadership of internal and external events. Provide key administrative support to our Development team to help achieve organizational fundraising goals. Help accomplish our mission and build community by serving as a welcoming presence to volunteers, donors, and guests. RESPONSIBILITIES: Manage planning and logistics for all external fundraising events Manage on-site event production and post-event reporting Create and manage project plans, timelines, budgets, and promotional materials for all events Lead print and digital event marketing efforts to ensure strong participation including social media integration Design and lead the production of event materials such as save-the-date cards, invitations, event websites, programs, signs, and sponsor recognition. Collaborate with graphic designer throughout this process as needed. Participate in evening development board and event committee meetings on a monthly basis Manage relationships with event vendors and venue staff Negotiate vendor contracts and monitor deposit, cancellation and attrition policies as stated in contracts Audit final vendor invoices for accuracy Track event revenue, expenses, and budgeted forecasts Work with the Development staff in constructing annual event budgets Recruit, manage, and train event volunteers Solicit in-kind donations for auctions and raffles Communicate event schedules, progress, and deadlines to Development Boards and event committees Provide operational support and reporting to both Development Boards and event committees Utilize fundraising software to create and manage event registration Utilize fundraising software to create third-party fundraising event pages and manage event-related online fundraising activities Coordinate A/V requirements as needed for events Manage all required post-event activities such as donor follow-up, pledge reminders, debriefing with event committees, and final reporting Document all relevant constituent information in a timely manner in fundraising software Other development-related duties as assigned DESIRABLE QUALITIES & EXPERIENCE: Excellent interpersonal and communication skills, both verbal and written Detail-oriented with strong organizational skills Track record of good teamwork and the ability to work collaboratively Ability to multi-task and work on a number of events and projects simultaneously Self-starter with the ability to work under deadlines Flexibility and "grace under pressure"- ability to adapt to changes and unexpected events Budget management skills Proficient with Microsoft Office Suite and social media applications Able to manage donor information with discretion and confidentiality Experience working with nonprofit events desirable #J-18808-Ljbffr Smith Harvey Associates