Coordinator, Team Operations at Slalom, LLC in New York, New York

Coordinator

At Slalom, personal connection meets global scale. Our vision is to enable a world in which everyone loves their work and life. We help organizations of all kinds redefine what's possible, give shape to the future-and get there.

Slalom is seeking a top-notch Coordinator to join our Office Operations Team. We are looking for an individual who exudes adaptability, foresight, creativity, and a passion for delivering exceptional customer service. This individual will have a demonstrated commitment to excellence, collaboration, attention-to-detail, creative problem solving, and big picture thinking. Our ideal candidate will be resourceful, tech savvy, and have outstanding relationship building and interpersonal communication skills.

Job Summary: A Coordinator provides reliable, high-quality administrative and front desk support to ensure smooth day-to-day office operations. Working under the guidance of a Specialist or Team Lead, the Coordinator executes assigned tasks. They focus on building foundational office operations skills, maintaining organization and delivering consistent, detail-oriented support across a variety of responsibilities.

In-Office Expectations

• This is an in-person role, with the expectation that you are onsite during core business hours 5 days per week
• While some flexibility may be available, you must be proactive and responsive to onsite needs, with the ability to arrive early, stay late, or adjust hours as required to support events, office operations, vendor coordination, catering, and other in-person logistics
• Demonstrates a high level of reliability and accountability in maintaining a consistent and visible presence in the office
• Acts as a key onsite point of contact, ensuring a seamless and welcoming experience for employees, guests, and vendors

Key Responsibilities: Front Desk / Reception

• Serve as the primary front desk presence during business hours, ensuring consistent coverage
• Greet internal team members and external visitors, maintain a welcoming and professional environment
• Manage visitor check-in, building access/badging and parking validation
• Receive, sort and distribute mail and packages

Office Support and Administration

• Maintain organization and upkeep of office spaces, including supply closets, kitchen inventory, office supplies and overall cleanliness
• Assist with submitting maintenance requests and communicating basic building updates as directed
• Support coordination of vendor visits and deliveries under guidance from Specialist or Lead
• Support provisioning building and parking access
• Point of contact for office vendors- coordinating deliveries, maintenance tickets, ordering, etc.
• Serve as one of the Market's "Purchasing Super Users" - utilizing company credit card for office and event-related purchases, reconciling all expenses monthly, updating budget trackers

Event and Meeting Support

• Support internal office meetings and events in the office, including but not limited to scheduling, room preparation, food/beverage orders, supplies, set up, and teardown
• Support execution of external and larger, office-wide events, including but not limited to set up/teardown, venue sourcing, contracting, food & beverage, communications, swag, design and collateral, registration, A/V, etc.
• Collaborate with Specialist, Lead, and/or Manager to maintain office events and meetings calendar

Employee Experience & Culture

• Support with execution of Market Recognition (ex. birthdays, anniversaries, milestones, life events, gifting, etc.) as outlined in the Guide to Life
• Support internal team activities and culture initiatives as directed

What You'll Bring

• 1+ years of office management or similar
• Excellent organizational and time management skills
• Professional communicator with strong oral and written communication skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.)
• Have reliable transportation to/from office location as well as other event locations as needed
• Ability to lift and move 25 pounds

Competencies

• Can be productive in both an independent and team working environment
• Exhibits an authentic, positive spirit and is approachable, hospitable, and enjoys interacting with people
• Operates resourcefully and uses critical thinking skills
• Maintains accuracy and detail while accomplishing multiple tasks
• Acts with a sense of urgency without sacrificing quality or professional composure
• Sees no task as "too small" or "beneath" them
• Takes ownership and gets things done

About Us Slalom is a fiercely human business and technology consulting company that leads with outcomes to bring more value, in all ways, always. From strategy through delivery, our agile teams across 52 offices in 12 countries partner with clients to co-create powerful customer experiences, modern ways of working, and meaningful impact.

What sets us apart? We believe work should be challenging and fulfilling, not perfect, but possible. That's why we prioritize purpose, flexibility, connection, and recognition, so our people can thrive and love what they do, most days.

Compensation and Benefits Slalom prides itself on helping team members thrive in their work and life. As a result, Slalom is proud to invest in benefits that include meaningful time off and paid holidays, parental leave, 401(k) with a match, a range of choices for highly subsidized health, dental, & vision coverage, adoption and fertility assistance, and short/long-term disability. We also offer yearly $350 reimbursement account for any well-being-related expenses, as well as discounted home, auto, and pet insurance. Slalom is committed to fair and equitable compensation practices. The targeted base pay range for this position is $24-$27/hr. In addition, individuals may be eligible for an annual discretionary bonus. Actual compensation will depend upon an individual's skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.

EEO and Accommodations Slalom is an equal opportunity employer and is committed to inclusion, diversity, and equity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans' status, or any other characteristic protected by federal, state, or local laws. Slalom will also consider qualified applications with criminal histories, consistent with legal requirements. Slalom welcomes and encourages applications from individuals with disabilities. Reasonable accommodations are available for candidates during all aspects of the selection process. Please advise the talent acquisition team if you require accommodations during the interview process.