Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations for in Santa Barbara, California. This contract position is ideal for someone who can manage administrative tasks efficiently, communicate professionally with callers and visitors, and maintain accurate records. The role offers an opportunity to contribute to a mission-driven team by keeping office processes running smoothly and ensuring information is handled with care.

Responsibilities:

• Manage day-to-day administrative support activities to help maintain an efficient office environment.

• Respond to incoming phone calls professionally, direct inquiries appropriately, and provide timely assistance.

• Enter, update, and verify data in internal records with a strong focus on accuracy and completeness.

• Maintain office files, documents, and administrative records in an organized and accessible manner.

• Track and update inventory records to support office supply oversight and operational needs.

• Assist with general office coordination, including handling routine clerical tasks and supporting team requests.

• Experience providing administrative support in an office setting with a strong attention to detail.
• Ability to handle inbound calls courteously and communicate clearly with a variety of stakeholders.
• Strong data entry skills with careful attention to detail and accuracy.
• Familiarity with general administrative office procedures and document management.
• Experience maintaining inventory records or similar tracking documentation.
• Proficiency in standard office software and the ability to manage multiple tasks effectively.