Office Administrator

Job Description

Job Description

Job Overview

Golden Key Realty Group is seeking a dependable, organized, and upbeat Office Administrator to join our rapidly growing team.

We are a growing luxury real estate firm looking for someone interested in real estate, eager to learn, and excited to be part of a fast-paced environment. Prior real estate experience is not required.

This position is especially important because you are often the first impression of our entire company . Whether someone is walking into the office or calling us for the first time, we want them to feel welcomed, helped, and confident that they are in the right place. A positive attitude, warm personality, and professional presence are essential.

Golden Key Realty Group believes in promoting from within, and the right person may have opportunities to take on additional responsibilities and grow with the company based on their interests, strengths, and performance.

Responsibilities

• Answer and direct calls to the main office phone
• Greet agents, clients, vendors, and visitors with a warm and professional attitude
• Open and close the office each day
• Assist with scheduling, office coordination, and general administrative tasks
• Assist with real estate closings and transaction-related support
• Help agents order signs, business cards, and marketing materials
• Assist with new-agent onboarding and setup
• Maintain office records, files, and commonly requested documents
• Order and restock office supplies and keep common areas organized
• Coordinate with outside vendors, including our marketing company
• Schedule and coordinate photo and video shoots around company events, agent availability, and office needs
• Assist with company events, marketing projects, photos, videos, and social media as needed
• Monitor calendars, upcoming events, and office activities to help prevent scheduling or logistical conflicts
• Follow up with agents, vendors, and staff to help ensure tasks and projects are completed
• Assist with miscellaneous administrative and detail-oriented projects as needed
• Proactively identify potential scheduling, logistical, or office issues and help resolve them before they become problems
• Provide general support to agents, brokers, and office leadership

Requirements

• Proven experience in office management or administrative roles with strong organizational skills.
• Excellent communication skills, both verbal and written.
• Experience with phone systems and phone etiquette.
• Strong computer literacy.
• Demonstrated ability to manage calendars, prioritize tasks, and meet deadlines efficiently.
• Previous clerical experience is preferred
• Personal assistant experience or familiarity with customer support roles will be advantageous.

Who We’re Looking For

The ideal candidate is:

• Friendly and welcoming
• Professional and dependable
• Organized and detail-oriented
• Proactive and resourceful
• Someone with strong follow-through who takes ownership of tasks
• Comfortable answering phones and working with the public
• Able to manage multiple tasks and changing priorities
• Comfortable with computers, email, calendars, and basic office technology
• Willing to learn, take initiative, and help wherever needed
• Interested in real estate and professional growth
• Able to anticipate needs and notice potential problems before they arise

This is a great opportunity for someone looking to gain hands-on experience in the real estate industry, work closely with agents and leadership, and grow with a rapidly expanding company.

Join us as an Office Administrator where your organizational talents will keep our office running seamlessly! We value energetic professionals who thrive on multitasking, excel at communication, and are eager to contribute to a collaborative work environment. This paid position offers the chance to develop your skills while supporting a vibrant team dedicated to excellence in every task!

Pay: From $18.00 per hour

Benefits:

• Paid time off

Work Location: In person