New Client Intake Specialist

Job Description

Job Description

Join a Team That's Fighting for New Mexico 

Parnall Law Firm , one of New Mexico's largest personal injury firms, is looking for an experienced, people-first New Client Intake Specialist to be the first voice injured clients hear when they reach out for help. This role sits at the heart of our mission — and the right person will take that seriously.

If you're a confident communicator who leads with empathy, thrives on connection, and knows how to guide someone through a difficult moment with care and clarity — read on.

Location

Albuquerque, NM: In-office work required for those residing in this area.

Why You'll Love Working Here

We take care of our people. Parnall Law has been recognized as one of New Mexico's best places to work year after year — and that's no accident. Here's what you can look forward to:

$49,940-$64,500/year DOE — your reliability and hard work get rewarded regularly, not just at review time
Full benefits package — comprehensive health, dental, and vision insurance
PTO, paid sick leave, and paid holidays — because life happens, and we've got you covered
Annual company goal trip — when the team wins, everyone celebrates together
A supportive, growth-oriented culture with growth opportunities

What We're Looking For

High school diploma or equivalent
2+ years of direct legal intake experience required — personal injury experience strongly preferred
Bilingual (English/Spanish) strongly preferred
Confident, charismatic, and compassionate — equally warm at 4:30 on a Friday as on Monday morning
Strong active listening skills and the ability to put clients at ease during difficult moments
Analytical ability to assess liability, damages, and source of recovery
Comfortable guiding clients toward a decision without providing legal advice
Exceptional written and verbal communication skills
Inbound sales experience is a strong plus
Proficient with computers and eager to learn case management software
Professional demeanor and a genuine team-first mindset
Available Monday–Friday, 8:00–5:00 MT, with rotating holiday coverage
Ability to pass a background check

What You'll Do
As a New Client Intake Specialist, you are often the first person a potential client speaks with after an injury changes their life. Your ability to listen, connect, and guide them toward the right path — whether that's retaining their case or referring them to the right resource — directly shapes their experience and their outcome. This is a role for someone who takes that responsibility seriously.

Mission

To conduct initial contact with all potential clients, treating them with empathy and understanding, while determining whether the firm can help. If we can help, the intake specialist’s mission is to retain the cases at a rate of 95% or better. If we cannot handle the case in-house, the intake specialist’s mission is to place the potential client with a referral partner or another entity that might be able to help the potential client.

Duties/Responsibilities

· Attend weekly firm-wide huddle every Monday morning at 8:00 am Mountain

· Attend daily team mini huddle Tuesday through Friday at 8:00 am Mountain

· Attend biweekly meeting with the Lead to go over KPIs and metrics.

· Achieve a 95% good call conversion rate

· Convert all pending cases within 3 days of the initial inquiry.

· Send out decline letters to non-clients within 5 days of decision.

Intakes

· Establish rapport with potential clients immediately over the phone.

· Answer calls and emails from potential clients about their claims, determine whether to VineSign or schedule for attorney intake.

· Post all new cases on intake sheets, and messages, in SmartAdvocate promptly and accurately.

· Research the potential client and case as necessary and document the file.

· Become familiar with our referral list to help direct and refer callers we cannot help.

· Keep track of cases that we have referred to attorneys with whom we associate.

· Weed out unwanted cases.

· Help create a positive team environment by communicating with each team member to ensure all potential new clients are given prompt attention.

· Deadline new intake sheets for follow-up / sols / declines

· Draft decline letters with appropriate SOL language.

· After-hours rotation for qualified calls (paid).

Administrative support

· Manage and update provider contact information in SmartAdvocate.

· Data entry, party entry, witness info entry.

· Conflict checks when entering parties.

· Positive, confident, charismatic, influential, intelligent, and compassionate person.

· Conveys confidence on the phone and in-person

· Strong active listening skills.

· Intelligent analytical ability to determine liability, damages, and source of recovery.

· Comfortable and confident in selling legal services.

· Empathy for injured clients, with ability to put them at ease during their difficult time.

· Exceptional communication skills, verbal and written.

· Influential in helping client to realize that Parnall Law Firm is the best choice in personal injury representation.

· Organized, focused, and attentive to all intakes and follow-ups.

· Resourceful in helping investigate and uncover root of legal issues.

· Enthusiastic ability to absorb guidance and training in intakes, insurance law, and personal injury cases generally.

· Professional attire and demeanor.

· Treats a call at 4:30 on Friday with the same care and compassion as one on Monday morning.

· Able to follow loose scripts and avoid giving legal advice.

· Computer and typing skills. Enthusiastically absorbs training in case management software.

Ready to be the voice that changes someone's life for the better? Apply today and find out firsthand why people love coming to work at Parnall Law.

Parnall Law Firm is an Equal Opportunity Employer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.