Merchandise Coordinator

Ulla Johnson is seeking a Merchandise Coordinator to join the team! This position supports the Director, Merchandising in the development and execution of seasonal merchandising strategies and ensures product information, samples, seasonal tools and cross-functional communication remain accurate and organized throughout the product lifecycle. This is a highly cross-functional role requiring exceptional organization, attention to detail and a strong interest in product and fashion. The Merchandising Coordinator will support collection development, assortment analysis, market preparation, competitive research and seasonal hindsight while maintaining the merchandising tools and information required to keep the organization aligned.

RESPONSIBILITIES:

Seasonal Collection Support

• Support the Director, Merchandising throughout seasonal collection development
• Maintain seasonal merchandising tools, assortment overviews and line information
• Track styles, colors, categories, pricing, delivery and product status as the collection evolves
• Maintain visibility into additions, drops and changes throughout development
• Ensure approved product changes are communicated accurately to relevant cross-functional teams
• Support collection editing and assortment review meetings

Product Information & Line Management

• Maintain accurate merchandising product information and seasonal line documentation
• Coordinate with Design and Production to confirm product details
• Track approved style and color additions/drops
• Maintain accurate category, classification, delivery and pricing information
• Communicate approved line changes to Planning so the Company Buy Sheet can be updated and financially evaluated
• Help ensure consistency of product information across departments

Market Preparation

• Support preparation of merchandising materials for the Wholesale market
• Ensure line information, pricing, samples and product details are organized and accurate
• Support collection walkthroughs and internal market preparation
• Track product feedback throughout market
• Consolidate feedback from Wholesale, Retail and E-commerce for the Director, Merchandising
• Support post-market product analysis and recaps

Sample Management & Collection Organization

• Partner with relevant teams to maintain visibility into sample status
• Help organize collections for merchandising reviews, market and key internal meetings
• Ensure samples are properly identified and product information is accurate
• Track missing, updated or replacement samples as needed
• Coordinate product needs for cross-functional meetings and presentations

Reporting & Analysis

• Support weekly and seasonal product performance reporting
• Assist with analysis by style, category, color, price point and classification
• Support seasonal hindsight preparation
• Help identify best sellers, under performers, and product trends
• Maintain historical merchandising information for future reference

Competitive & Market Research

• Conduct ongoing competitive research across relevant brands, retailers and categories
• Track product, pricing, category and market trends
• Support competitive pricing analysis
• Compile findings into concise seasonal or category recaps for the Director, Merchandising
• Maintain awareness of emerging product and consumer trends

Cross-Functional Coordination

• Act as an organizational link between Merchandising and Design, Planning, Sales, Production and Marketing
• Maintain merchandising calendars and key deadlines
• Coordinate meetings and prepare materials as required
• Document key product decisions and ensure appropriate follow-up
• Help ensure cross-functional teams are working from current product information

Key Deliverables/KPIs

• Accuracy of product and line information
• Timeliness of merchandising updates
• Seasonal calendar execution
• Market readiness
• Quality and organization of merchandising tools
• Accuracy of cross-functional communication
• Effectiveness of competitive research and reporting
• Overall support of the seasonal merchandising process

QUALIFICATIONS:

• Must have 1–3 years of experience in Merchandising, Buying, Product Development or a related fashion role
• Must have a strong interest in luxury/contemporary fashion and product
• Must have exceptional organizational skills and attention to detail
• Must have strong Excel and analytical skills
• Must have the ability to manage multiple priorities and deadlines simultaneously
• Must have strong written and verbal communication skills
• Must be comfortable working cross-functionally in a fast-paced environment
• Must be proactive, curious and eager to develop merchandising expertise
• Must have a bachelor’s degree from a four-year university

Salary Range: $70,000- $82,000

Born and raised in Manhattan, the daughter of archaeologists, Ulla Johnson honed her signature style between the streets of New York and the far-flung destinations of their family travels. Her eponymous line, founded in 1998 just after her graduation from university, immediately caught the attention of the fashion press. Growing from a handful of directional boutiques and with an early endorsement from Barneys New York, Ulla Johnson’s collection has gained a dedicated following and the support of retailers across the US, Europe, Australia, and Asia. She has never wavered on her steadfast attention to the details of construction that have become her hallmark, basing each of her collections on a foundation of natural fibers, beautiful finishing, and ease of fit and form. Ulla lives in Brooklyn with her husband and three children.