Administrative Assistant I

Administrative Assistant

Location - Fully Remote (must be located in California) Duration - 6 months Pay Rate - $21.25/hr

Responsibilities:

• Performs diversified administrative tasks and special assignments in support of aligned leaders according to Company and Department procedures while exercising a high degree of discretion and initiative Interacts in a professional manner with senior executives internally and externally
• Works autonomously to manage projects and maintain communication with interested parties
• Serves as "center of excellence" by bringing together task forces, inclusive of individuals across the company, to problem-solve complex issues
• Proven ability to analyze data, research ideas, and coordinate projects
• Act as project ambassador by providing proactive support on important projects, meetings, presentations, etc., by ensuring task forces are properly staffed
• Excellent ability to build and maintain relationships across client's broader Conferences business, as well as the company, to ensure collaboration on key initiatives
• Demonstrates decision making ability within scope of responsibilities and identifies problems within process flow (i.e. meeting agendas, participants, etc.)
• Recommends & modifies project processes to ensure efficiency and effectiveness; adjusts approaches when common issues arise
• Fully manages the calendar of aligned leaders and collaborates with the staff of other members of the team as needed
• Coordinates detailed domestic and international travel arrangements, as well as meeting and event planning
• Participates in team meetings/events and other activities that improve processes and morale
• Understands the administrative role.

Qualifications:

• Bachelor's Degree required
• 5 Years relevant experience in an administrative/project management capacity
• Ability to maintain complete confidentiality and discretion in business relationships and exercise sound business judgment
• Experience with project coordination/management.
• Must have an excellent work ethic
• Maintains a high sense of urgency
• Excellent communications skills (written and oral)
• Advanced problem solving, organizational and analytical skills
• Must be proficient in Microsoft Word, Outlook, PowerPoint and Excel
• Must be highly organized with good time management skills
• Must have a high attention to detail