Administrative Assistant I

Administrative Assistant

Location: Fully Remote (must be located in California)

Duration: 6 months

Pay Rate: $21.25/hr

Responsibilities:

• Performs diversified administrative tasks and special assignments in support of aligned leaders according to company and department procedures while exercising a high degree of discretion and initiative. Interacts in a professional manner with senior executives internally and externally.
• Works autonomously to manage projects and maintain communication with interested parties.
• Serves as "center of excellence" by bringing together task forces, inclusive of individuals across the company, to problem-solve complex issues.
• Proven ability to analyze data, research ideas, and coordinate projects.
• Act as project ambassador by providing proactive support on important projects, meetings, presentations, etc., by ensuring task forces are properly staffed.
• Excellent ability to build and maintain relationships across client's broader conferences business, as well as the company, to ensure collaboration on key initiatives.
• Demonstrates decision making ability within scope of responsibilities and identifies problems within process flow (i.e. meeting agendas, participants, etc.).
• Recommends & modifies project processes to ensure efficiency and effectiveness; adjusts approaches when common issues arise.
• Fully manages the calendar of aligned leaders and collaborates with the staff of other members of the team as needed.
• Coordinates detailed domestic and international travel arrangements, as well as meeting and event planning.
• Participates in team meetings/events and other activities that improve processes and morale.
• Understands the administrative role.

Qualifications:

• Bachelor's Degree required
• 5 Years relevant experience in an administrative/project management capacity
• Ability to maintain complete confidentiality and discretion in business relationships and exercise sound business judgment
• Experience with project coordination/management.
• Must have an excellent work ethic
• Maintains a high sense of urgency
• Excellent communications skills (written and oral)
• Advanced problem solving, organizational and analytical skills
• Must be proficient in Microsoft Word, Outlook, PowerPoint and Excel
• Must be highly organized with good time management skills
• Must have a high attention to detail