Health Information & EHR Analyst Training Program (Remote)

HCAI - Health Information and Electronic Records Analyst Training Program Temporary training program designed to equip students with skills to manage healthcare information and electronic health record (EHR) systems effectively. Participants will receive hands‑on training in EPIC, SQL, Tableau, and Crystal Reports, preparing for real‑world clinical data management, system implementation, and reporting. Note: This is a grant‑funded training program, not an employment opportunity. Employment is not guaranteed at completion of the program. Next Cohorts Begin: 8/18/2026 Selection for participation is not guaranteed. Eligibility Requirements Applicants must be residents of California. Must be 18 years or older. Must have a high school diploma or GED certification. Must be a U.S. Citizen or National or have a valid Lawful Permanent Resident Alien (not open to non‑citizens or Visa holders). Must have proficient computer experience (MS Windows & MS Suite: Word, Excel, PowerPoint, Outlook). Ability to type 40 words per minute. Great attention to detail and strict HIPAA compliance. Analytical and detail oriented. Able to learn in a self‑directed, fast‑paced, rapidly changing environment. Program Details Schedule: Monday through Friday, 8:00 AM to 5:00 PM, with a living stipend. Commitment: Remote learning and remote hands‑on internship/externship; participants must complete 40 hours per week during regular business hours for the entire duration of the program. Compensation: $31,200, paid over approximately 44 weeks on OCHIN’s semi‑monthly pay schedule. Benefits: Monthly benefits reimbursement up to $600 (participant cost only, with restrictions). Internet stipend $35 per month for 44 weeks. Attendance Policy: Participants are not eligible for paid holidays or paid time off; missed time must be made up. Duration: Approximately 39–44 weeks (including 18‑week classroom training, 11‑week internship, and 10‑week externship). Program Objectives Learn to apply specialized health‑care and database management insights to analyze clinical data, identify trends, and create targeted reports. Develop expertise in managing health information and EHR systems to support healthcare organizations. Apply data management skills using EPIC, SQL, Tableau, and Crystal Reports to analyze and report clinical data. Understand and implement system design, testing, and security protocols to ensure data privacy and compliance. Prepare for the HIMSS CAHIMS certification exam, focusing on healthcare IT, leadership, and system analysis. Support healthcare teams in optimizing operational workflows and improving patient outcomes through technology. Responsibilities Work newly identified duplicate/overlay cases using designated reports, work queues, e‑mail communications, and phone calls. Conduct detailed review of identified issues and documentation in logs and databases. Follow established procedures for combining cases, moving cases, and adding known non‑duplicates. Maintain professional communication with downstream and external users. Review and process information collected from various inbound interfaces and Epic subsystems to ensure data integrity. Prepare reports for distribution and monitor for completion. Provide support to healthcare staff for EPIC and other EHR systems by troubleshooting and resolving application issues. Manage data integrity through error queue management and accurate reporting, including lab, prescription, and charge‑routing errors. Collaborate with clinical teams to enhance system efficiency and improve health information processes. Maintain user accounts, workstations, and system configurations to ensure smooth operations. Lead system testing, implementation, and ongoing maintenance, ensuring compliance with privacy and security standards. Oversight of the quality, timeliness, and accuracy of medical record and patient indexes for patient care, legal, revenue, research, and regulatory needs. Maintain the security and integrity of health information. Collect, quality‑control, and disseminate data for comparative databases and statistical reports, including specific disease and procedure registries. Maintain and contribute to patient care by organizing and maintaining patients’ medical records and health information. Answer requests for information and documents. Update and review medical records by reviewing information, notifying healthcare providers of record deficiencies, and tracking outstanding records. Maintain patient confidence and protect our operations by keeping information confidential and complying with privacy policies and regulations. Update medical history in a timely manner. Receive and process patient forms, medical histories, and test results. Analyze the information collected to ensure it is correct and accurate. Assess health records and insurance claims. Ensure compliance with confidentiality laws and regulations. Manage and update data for clinical databases and registries. Other duties as assigned. Equal Opportunity Statement OCHIN is an equal opportunity educational provider committed to fostering an inclusive and equitable environment for all. We are dedicated to a policy of non‑discrimination for all members of the OCHIN community, including learners, team members, and applicants. We do not discriminate based on race, creed, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status. OCHIN is committed to making decisions for program entry, training, and educational opportunities based on individual qualifications and abilities. We actively seek to attract learners and team members from diverse backgrounds and affirmatively support equal access and opportunity for women, minorities, individuals with disabilities, special disabled veterans, and other covered veterans, in accordance with applicable federal, state, and local laws. We strive to create an inclusive learning environment that fosters the success of every individual and reflects the diverse communities we serve. Health Screening and Immunization Requirements To ensure the safety of our learners, partners, and communities, OCHIN requires all program participants—including those attending remote and in‑person training, internships, and externships—to be vaccinated with a COVID‑19 vaccine, as recommended by state and federal public health officials. Participants must provide proof of full vaccination or receive approval for a medical or religious exemption prior to program acceptance. Additionally, for on‑site internships and externships, participants must provide proof of meeting the immunization requirements specific to the host site prior to acceptance into the program. These requirements may include, but are not limited to, vaccinations for influenza, hepatitis B, and MMR. Requests for exemptions based on medical or religious grounds will be reviewed and must comply with applicable laws and site‑specific policies. Please note that many sites require participants to complete tuberculosis (Tb) testing and drug screening before beginning their placement. Participants are responsible for ensuring that all required health screenings are completed by the site’s deadline to avoid delays in program participation. OCHIN is committed to working collaboratively with program participants and host sites to ensure compliance with these health and safety requirements while maintaining respect for individual beliefs and circumstances. #J-18808-Ljbffr