HVAC Project Manager

Job Description

Job Description

Job Title: Project Manager – HVAC/Mechanical Construction

Job Description

This role oversees HVAC and mechanical construction projects across multifamily, senior living, commercial, retail, and educational facilities. The Project Manager leads projects from award through completion, ensuring schedules, budgets, and client expectations are consistently met. The position requires strong project management skills within the HVAC sector, with responsibility for budgeting, billing, equipment procurement, submittals, and coordination among internal teams, clients, vendors, and subcontractors.

Responsibilities

• Manage HVAC and mechanical construction projects across multifamily, senior living, commercial, retail, and educational facilities from award through completion.
• Own overall project delivery, ensuring schedule, budget, quality standards, and client expectations are achieved.
• Oversee project budgets, including cost tracking, billing processes, and labor hour monitoring to maintain financial objectives.
• Coordinate HVAC equipment installation and ensure project milestones and critical path activities are met.
• Manage equipment procurement and material releases to support project schedules and avoid delays.
• Review, process, and track equipment submittals, cut sheets, and approval documentation in alignment with project specifications.
• Purchase and buy out project materials while maintaining budget targets and cost controls.
• Attend project meetings with clients, contractors, and internal teams to communicate status, resolve issues, and align expectations.
• Conduct regular job site visits in the greater Chicago area to monitor progress, quality, safety, and overall project execution.
• Coordinate closely with vendors, subcontractors, and field personnel throughout the project lifecycle to ensure smooth installation and timely completion.
• Manage RFIs and other project documentation required for design-build HVAC projects.
• Support and collaborate with internal stakeholders including engineering, CAD, estimating, and operations to drive successful project outcomes.
• Handle projects ranging in size from approximately $20,000 to $6,000,000, adjusting management approach to project scope and complexity.
• Maintain accurate project records, documentation, and communication using ERP systems, Excel, email, and cloud-based tools such as Dropbox.

Essential Skills

• At least 5+ years of experience as a Project Manager in the HVAC industry, with minimal need for training.
• Proven experience managing HVAC projects in a design-build environment.
• Demonstrated success managing projects ranging from approximately $20K to $6M in value.
• Strong HVAC mechanical construction knowledge, including equipment, installation processes, and project sequencing.
• Experience reviewing and managing submittals, cut sheets, and approval documentation for HVAC projects.
• Hands-on project management experience with multifamily, school, retail, and commercial facilities.
• Proficiency in project management tools and processes, including RFIs and other construction documentation.
• Ability to coordinate and communicate effectively with clients, contractors, vendors, subcontractors, and internal field personnel.
• Experience using Trimble Spectrum or another ERP system to manage project financials and operations.
• Solid technical aptitude with the ability to use Excel, email, and Dropbox for project tracking, communication, and file management.

Additional Skills & Qualifications

• Degree is not required, providing an opportunity for experienced project managers from diverse educational backgrounds.
• Comfort working with ERP systems and adapting to new software tools as needed.
• Experience in a design-build HVAC mechanical environment is highly beneficial.
• Background managing projects in multifamily, school, retail, and commercial sectors.
• Strong organizational skills and attention to detail in handling budgets, schedules, and documentation.
• Ability to thrive in a collaborative, family-oriented atmosphere that values loyalty and long-term relationships.
• Willingness to work in a non-union environment.

Work Environment

This position is based in an Aurora office, with a standard schedule of Monday through Friday, generally from 8:00 a.m. to 4:00 p.m. The Project Manager works on-site in the office five days per week and visits job sites in the greater Chicago area approximately once or twice per week to oversee field activities. The organization operates with approximately 60–100 employees and maintains a fleet of 20 service vans. The Aurora location includes a professional team structure with engineering, CAD, project management, general management, business operations, controlling, and estimating resources. The environment promotes a close-knit, family atmosphere, values loyalty, and experiences very low turnover, offering stable, long-term career potential within a collaborative construction and HVAC service setting

This is a Contract to Hire position based out of Aurora, IL.

The pay range for this position is $38.46 - $62.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Aurora,IL.

This position is anticipated to close on Sep 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.