Senior Coordinator, Business Operations

Senior Coordinator, Business Operations

The Pediatrics Pulmonology Division is seeking a Senior Coordinator, Business Operations to provide comprehensive administrative and logistical support to the Division Head & Service Chief. This individual will work closely with the BCM Business Operations Manager and TCH Practice Administrator while serving in a significant role for Division Administration. The position will provide and lead support for one of the largest Pediatric Pulmonology Programs in the nation and will be a key driver in its human resources and financial operations.

Job Duties

• Provides comprehensive administrative support for the Division Head & Service Chief of Pediatric-Pulmonology
• Manages calendars, including making appointments, travel, conference, and lecture planning
• Acts as central point of contact for the Division Head across institutional leadership, and internal and external customers
• Plans department meetings, including: advisory board meetings, division business meetings, professional development retreats, strategic planning initiatives, special events, and other business unit functions
• Uses systems such as PowerBI, Jaggaer, SAP, and Success Factors to collect information and prepare reports
• Works closely with the BCM Business Manager and TCH Practice Administrator for space planning requirements, environmental issues, and other facilities requirements
• Designated BCM Success Factors HR Coordinator
• Will have access to Division Positions and Job Requisitions; will process personnel related transactions
• Assists with Pediatrics HRMS requests, Physician Compensation salary recommendation requests, Faculty Employment Agreements, and TCH Physician Services operations
• Faculty on-boarding and credentialing: Responsible for preparing and submitting BCM Faculty Appointments, and oversight of credentialing at multiple hospital locations for Faculty and Clinical Instructors
• Serves as designated Concur & Jaggaer Delegate & Pre-Reviewer for Division Head & Division Administrator
• Pre-Reviewer and Approver for Concur Expense Reports and Travel Requests
• Leads Scheduling & Supplemental Payment processes for all campuses; creates and manages reports for tracking physician schedules and hours worked
• Monitors and reconciles statements of accounts, and maintains financial dashboards for both BCM & TCH Accounts
• Prepares budget revisions requests under the guidance of the Division Administrator
• Processes Independent Contract Agreements (ICA's) and third party Vendor Requests (domestic and international)
• Provides support to other administrative team members, including training on new processes, scheduling meetings, preparing travel requests and expense reports and planning division events for well-being and other celebrations
• Provides additional operational support to division leadership as needed
• Performs other job-related duties as assigned

Minimum Qualifications

• High School diploma or GED
• Four years of relevant experience

Preferred Qualifications

• Bachelor's Degree
• Prior executive level administrative support experience
• Accounting or Finance knowledge

Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine