Accounts Payable Specialist

Job Description

Job Description

Job Summary

We are seeking a detail-oriented and experienced Accounts Payable Clerk / Specialist to support accounting and financial operations within the manufacturing industry.

The ideal candidate will have a strong background in accounts payable, invoice processing, vouchering, account reconciliation, month-end closing, and cycle count audits. This individual must be organized, accurate, and capable of managing multiple priorities in a fast-paced environment.

Essential Job Functions

• Review, code, and process vendor invoices accurately and efficiently.
• Perform three-way matching to verify invoices against purchase orders and receiving documentation.
• Handle daily invoicing and vouchering activities, ensuring accurate documentation and approvals.
• Ensure proper general ledger coding for operational, maintenance, and overhead expenses.
• Assist with month-end closing procedures, including account reconciliations and financial reporting support.
• Conduct and assist with cycle count audits to verify inventory accuracy and identify discrepancies.
• Reconcile accounts payable aging reports against vendor statements.
• Research and resolve invoice discrepancies involving pricing, quantities, service dates, and payment information.
• Maintain positive vendor relationships through timely communication and issue resolution.
• Collaborate with Operations and internal departments to ensure timely payment of critical vendors.
• Review and validate contract labor invoices, including regular and overtime billing allocations.
• Manage the accounts payable invoice inbox, ensuring timely review, routing, and processing.
• Maintain accurate financial records and supporting documentation.
• Perform additional accounting and administrative duties as assigned.

Required Skills and Abilities

• Strong understanding of accounts payable processes, including invoicing, vouchering, and account reconciliations.
• Experience supporting month-end closing procedures.
• Familiarity with inventory management processes and cycle count audits.
• Excellent attention to detail and accuracy in financial data entry.
• Proficiency in Microsoft Office, particularly Excel, including spreadsheets, basic formulas, and data review.
• Strong organizational and time management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Effective written and verbal communication skills.
• Ability to research, analyze, and resolve invoice discrepancies
• Ability to work independently and collaboratively in a fast-paced environment.

Minimum Qualifications

• High school diploma or GED required.
• Minimum of 2 years of accounts payable experience.
• Experience processing invoices, vouchering, and reconciling vendor accounts.
• Basic to intermediate Microsoft Excel proficiency.

Hours and Workdays

• Days: Monday through Friday
• Primary Schedule: 6:00 AM–2:30 PM
• Alternative Schedule: 7:00 AM–3:30 PM, depending on business need
• Overtime: May be required based on business needs

Commitment to Diversity

As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, we recognize that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business.

We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms, both within our company and across interactions with clients, candidates, and partners.