Wellness Coordinator

Wellness CoordinatorSchedule: Part Time | 37 hours/pay period | Tuesday & Thursday 8 a.m. to 4:30 p.m. & Every Other Friday 8 a.m. to 1 p.m.Pay Range: $16 - $18.50/hour (non-exempt), based on experience, qualifications, and location.Why You'll Love Working at VivieCompetitive pay with employer-matched retirement and pay-on-demandComprehensive health and wellbeing benefitsGenerous PTO and paid holidaysCareer growth with scholarships, training, and professional developmentWork-life benefits and modern technology that make your day easierAs a Wellness Coordinator, you'll be the friendly and knowledgeable first point of contact for the Wellness Center. With a passion for service and a heart for wellness, you'll help members, residents, and guests feel welcome, informed, and supported—whether it's navigating insurance, booking rehabilitation appointments, or managing class schedules.As a Wellness Coordinator, you will:Provide Front Desk Support – Welcome and assist all members, guests, and residents who enter the wellness center. Answer phones, provide tours, and be a trusted resource for information. Create a warm, customer-first environment while managing calendars, printed materials, and department communications.Coordinate Wellness Center Administration – Manage memberships, process insurance forms, copy cards, track authorizations, and maintain accurate records in scheduling and visit tracking software. Proactively research and support new insurance partnerships and reimbursement options.Support Rehabilitation Scheduling & Systems – Collaborate with therapists to ensure patient appointments are scheduled efficiently and accurately. Work to minimize inefficiencies, ensure a smooth flow of care, and optimize the rehabilitation experience for both patients and staff.Own Communications & Documentations – Prepare flyers, class schedules, and monthly reports. Maintain updated digital and physical records for all wellness programs. Ensure that all communications and documents reflect Vivie's quality, clarity, and commitment to service.Other Duties as Assigned – The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.This job also requires:High school diploma or equivalent required.Minimum of one year in wellness or administrative support, preferably in health care.Strong computer proficiency and ability to manage scheduling and documentation tools.Ability to pass state mandated background checks.Physical capability to perform all essential job functions.Ability to read, write, and speak English to ensure effective communication with team members, residents, and visitors.Additional Details:Employment Type: Hourly, non-exemptDepartment: WellnessLeadership Received: Wellness ManagerDivision: HousingTravel Requirements: NoThis role does not include supervisory responsibilities.QualificationsBehaviorsPreferredDetail OrientedCapable of carrying out a given task with all details necessary to get the task done wellTeam PlayerWorks well as a member of a groupDedicatedDevoted to a task or purpose with loyalty or integrityMotivationsPreferredFlexibilityInspired to perform well when granted the ability to set your own schedule and goalsEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.