Buyer

Job Description

Job Description

The Buyer is responsible for the accurate and timely placement of purchase orders that support inventory service levels, supplier requirements, and business needs. This role executes daily buying activities for assigned suppliers, items, or categories, including stock and cross-dock purchase orders. The Buyer reviews system outputs, approved buying direction, supplier constraints, lead times, order minimums, and item requirements to determine appropriate purchasing action. This role is expected to identify supply gaps, escalate issues that may impact inventory availability, and coordinate with internal teams to support timely resolution. The Buyer also supports special buying processes, including seasonal buys, one-time buys, kitting requirements, dual-source buying, restocking items, and new item purchasing execution. Success in this role requires strong attention to detail, follow-through, communication, and adherence to established buying processes. ( This is meant to be a guide. Duties may vary dependent upon management.)

Essential Position Functions:

Purchase Order Placement

• Place purchase orders accurately and on time for assigned suppliers, items, or categories.
• Execute buying activity based on approved buying direction, system outputs, supplier constraints, and business needs.
• Ensure order quantities, supplier minimums, lead times, and business requirements are considered during PO execution.
• Build or adjust orders as needed to meet supplier PO minimums while avoiding unnecessary purchasing.
• Identify PO placement issues that require review, approval, or escalation.
• Follow processes for special buy circumstances including seasonal, one-time buys, dual source buying and kitting, where applicable.
• Work with category management and supply chain analytics to ensure new items are placed on a first PO and integrated into the standard buying process.

Supply Gap Management

• Monitor assigned critical alerts and take appropriate buying action to help mitigate potential stock-outs.
• Escalate inventory risks when purchasing action alone will not resolve the issue.
• Follow up on open buying tasks to ensure inventory needs are addressed timely.
• Communicate resolution options and/or additional service level concerns to the Buying Group Manager and appropriate stakeholders.
• Other duties as assigned.

This job description is intended to describe the general nature, complexity and level of work to be performed by employees assigned to this position, and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Education and/or Experience:

• Bachelor’s degree in Supply Chain Management, Business Administration, Economics, or a related field is preferred.
• 2+ years of experience in procurement, supply chain, or purchasing is required; experience in a distribution or logistics environment preferred.
• Strong analytical skills and proficiency in Excel and ERP systems.
• Excellent communication and negotiation skills.
• Ability to work cross-functionally and manage multiple priorities in a fast-paced environment.
• Knowledge of sourcing strategies, contract terms, and supplier relationship management.
• Knowledge of procurement best practices, industry trends, and regulations.
• Strong attention to detail and organizational skills.
• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
• Must be able to work alone, and with a team.
• Must be able to pass a drug screen and criminal background check.

Work Environment:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to walk and stand continuously for long periods of time.
• Talk or hear, both in person and by telephone.
• Reach with hands and arms.
• Repetitive bending, twisting.
• Specific vision requirements include close vision, distance vision and the ability to adjust focus.
• Lift up to 25 lbs.

Mental Demands

• Regularly required to use written and oral communication skills.
• Will interact regularly with managers and staff.
• Must be able to work independently with little supervision.

Work Environment

• Employee works primarily in an office environment, and the noise level is typically quiet.

Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.