Accounting Specialist

Position Summary The Accounting Specialist is responsible for independently performing core accounting functions with a primary focus on Accounts Payable, supplemental Accounts Receivable activities, and active participation in month‑end close and account reconciliations. The role requires demonstrated accounting experience, sound judgment, and the ability to manage workloads with minimal supervision while ensuring accuracy, regulatory awareness, and compliance with company policies, GAAP, and applicable financial services regulations. Key Responsibilities Accounts Payable (Primary Responsibility) Independently manage the full‑cycle accounts payable process, including invoice review, coding, approval routing, and posting. Perform three‑way matching of invoices, purchase orders, and receiving documentation. Prepare and process vendor payment runs (check, ACH, wire) in accordance with payment terms and internal controls. Maintain and validate vendor master data, including W‑9 documentation and payment information. Serve as a primary point of contact for vendor inquiries and issue resolution. Reconcile accounts payable subledger to the general ledger and investigate discrepancies. Accounts Receivable (Supporting Responsibility) Support customer invoicing processes and ensure timely and accurate billing. Apply customer payments and research unapplied or misapplied cash. Reconcile AR subledger balances to the general ledger. Month‑End Close & Reconciliations Prepare and complete assigned balance sheet and income statement account reconciliations with appropriate supporting documentation. Post recurring and non‑recurring journal entries, including accruals and reclassifications. Support month‑end close timelines by meeting deadlines and resolving reconciling items. Provide explanations of account activity and variances to management, as requested. Year‑End Reporting & 1099 Administration Manage the annual 1099 process for vendors and registered representatives, including data collection, review, and reconciliation. Ensure accurate classification of payments and compliance with IRS reporting requirements. Coordinate with internal stakeholders and external service providers to prepare, review, and issue Forms 1099 (e.g., 1099‑NEC, 1099‑MISC). Respond to vendor and registered representative inquiries related to 1099 reporting. Maintain documentation and support for audits and regulatory reviews. General Accounting, Controls & Compliance Maintain accurate, complete, and audit‑ready accounting records. Adhere to internal controls, accounting policies, and applicable regulatory requirements. Assist with internal, external, and regulatory audit requests, including FINRA examinations when applicable. Identify and recommend process improvements to enhance efficiency, accuracy, and compliance. Qualifications Required: Bachelor’s degree in Accounting, Finance, or a related field (or equivalent practical experience). 3–5 years of progressive accounting experience, with a strong emphasis on accounts payable. Working knowledge of GAAP and internal controls. Experience participating in month‑end close and preparing account reconciliations. Proficiency in Microsoft Excel and ERP/accounting systems. Ability to work independently, exercise judgment, and manage competing priorities. Preferred Understanding of accounting operations within a FINRA‑regulated environment. Prior experience supporting or working within the investment or financial services industry. Experience managing or supporting 1099 reporting in a broker‑dealer or advisory context. Experience in a multi‑entity, high‑volume, or shared‑services environment. Advanced Excel skills (PivotTables, XLOOKUP/VLOOKUP, data analysis). Familiarity with audit, regulatory, or compliance‑driven documentation standards. Skills & Competencies Strong attention to detail and accuracy. Analytical and problem‑solving skills. Effective written and verbal communication. Professional judgment when handling sensitive financial and regulatory information. Collaborative mindset with the ability to work cross‑functionally. Equal Opportunity Employment Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities. #J-18808-Ljbffr Insurance Administrative Solutions