Administrative Associate

Department


FSU Maintenance Department


Responsibilities


Serves as the administrative support for the maintenance shops. Greets visitors, assists with questions related to projects, manages shop phone routing calls and taking messages as appropriate. Processes incoming and outgoing mail. Supports the Assistant Directors and Administrative Specialist. Prepares and maintains departmental payroll and timekeeping records, ensuring accuracy and making corrections in AIM/OMNI as needed.

Obtains information to set up projects including entering and tracking estimates, timelines and work request for services. Setting up meetings between the University and vendors. Ensures bids and contracts are monitored to ensure flow is maintained.

Responsible for managing documentation for projects. Maintains all files, processes documents, invoices and transmits files to proper campus contacts. Maintains the proper flow of paperwork and documentation in accordance with established procedures and checklists.

Coordinates with the University and departmental personnel on matter related to the administrative and operations of maintenance shops supported. Assists with the administering and maintaining policies and procedures that impact maintenance and shop staff.

Performs other duties as assigned in support of FSU Facilities Maintenance. Drives a University owned vehicle as necessary.

Qualifications


High school diploma or equivalent and three years of experience or a post high school education and experience equal to three years.

A valid Florida or Georgia driver's license or the ability to obtain one upon hire.

University Information


One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses .


FSU Total Rewards


FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.


How To Apply


If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.


Veterans' Preference


Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans' Preference eligibility requirements and Veterans' Preference required documentation (PDF) , or call FSU Human Resources at View phone number on click.appcast.io .

Considerations


This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

This position is being re-opened. Previous applicants need not apply.


Equal Employment Opportunity


FSU is an Equal Employment Opportunity Employer.