Sr. Administrative Assistant

Our client is seeking an experienced Administrative Assistant to provide high-level support to senior leadership. This organization offers a collaborative work environment, schedule flexibility, modern office amenities, and a professional yet relaxed culture.

This role serves as a trusted partner to executive leadership, providing administrative, operational, and meeting support while helping ensure priorities, communications, and key initiatives move forward efficiently. The ideal candidate possesses excellent organizational, communication, and relationship-building skills, along with the ability to manage multiple priorities, anticipate needs, and thrive in a fast-paced, evolving environment.

Essential Duties and Responsibilities

• Provide proactive administrative and operational support to senior leadership, ensuring efficient day-to-day operations.
• Partner with leadership and key stakeholders to ensure priorities, meetings, and responsibilities are effectively coordinated and supported.
• Manage complex calendars, including meetings, appointments, travel schedules, and preparation requirements.
• Coordinate travel arrangements, lodging, expense reports, and related logistics.
• Reconcile corporate credit card expenses in collaboration with accounting or finance teams.
• Draft, edit, and prepare correspondence, presentations, reports, meeting materials, and other business documents.
• Research, prioritize, and address incoming requests, inquiries, and issues, including sensitive and confidential matters, recommending appropriate actions when necessary.
• Build and maintain productive relationships with internal and external stakeholders.
• Provide phone and administrative support, including routine office and operational functions.
• Identify opportunities to improve processes, workflows, and overall organizational efficiency.
• Assist with special projects, events, meetings, and other organizational initiatives as needed.
• Perform additional duties and responsibilities as assigned.

Meeting and Administrative Support

• Coordinate with team members and meeting owners to ensure materials, deliverables, and follow-up items are completed and distributed on schedule.
• Attend meetings as needed and contribute to a collaborative, solutions-focused environment.
• Support meeting operations by scheduling meetings, preparing agendas and materials, maintaining documentation, and managing records.
• Prepare, distribute, and maintain accurate meeting minutes and action items within established timelines.
• Record meeting notes and provide administrative support for leadership, committees, and project teams as assigned.
• Assist with the development, implementation, and maintenance of standardized administrative processes and procedures to improve consistency and efficiency.
• Maintain confidentiality and professionalism when handling sensitive information and organizational records.