Administrative Assistant

Posting Details

Posting Summary


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Posting Number
STA00702PO26


Job Family
Administrative Support


Job Function
Administrative Services


USC Market Title
Administrative Assistant


Link to USC Market Title




Job Level
A3 - Administrative/Operational Support


Business Title (Internal Title)
Administrative Assistant


Campus
Columbia


Work County
Richland


College/Division
Division of Administration and Finance


Department
DAF Purchasing and Central Supply


State Pay Range
G06


USC Market Range
MRC - $41,073 $50,315 $59,556


Anticipated Hiring Range
$41,073 - $50,315


Location of Vacancy

Part/Full Time
Full Time


Hours per Week
37.5


Work Schedule

• Standard working schedule: 8:30am - 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis
12 months


Job Search Category
Administrative

About USC


About University of South Carolina


From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement


The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description


Advertised Job Summary


This position serves as the primary administrative support and reception contact for the University of South Carolina Purchasing Department, providing customer service to faculty, staff, students, suppliers, and visitors. The Administrative Assistant coordinates departmental calendars, schedules meetings and training sessions, manages conference room reservations, and supports procurement card administration by processing applications, verifying employment status, and responding to inquiries. As the department's bid clerk, the position receives, logs, safeguards, and coordinates the opening of sealed bids and solicitations while ensuring confidentiality and compliance with procurement procedures. The role also serves as a sourcing support resource by expediting requisitions, directing purchase requests to appropriate buyers, and identifying procurement card opportunities. Additionally, the position manages incoming communications, distributes departmental mail, and troubleshoots inquiries to ensure efficient departmental operations and customer service.

Job Related Minimum Required Education and Experience

• Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

• Knowledge of procurement policies and procedures, PeopleSoft familiarity, Blackboard scheduling, P-Card familiarity.

Knowledge/Skills/Abilities

• Ability to greet visitors with a professional demeanor at all times. Excellent verbal and written customer service skills.
• Knowledge of Microsoft Office and/or other database and word-processing software. Above average typing skills.
• Knowledge of office procedures, practices and equipment. Good organizational skills and attention to detail. Professionalism in an office environment.

Job Duties


Job Duty


Provides Administrative Support to the Purchasing Department. Schedules meetings, tracks department calendar, manages conference room calendar to ensure availability for bid openings, vendor pre-bid meetings, etc.

Essential Function
Yes


Percentage of Time
25


Job Duty


Serves as bid clerk by receiving solicitations, handling incoming quotes and all sealed bids, logging and safeguarding bids to insure security and confidentiality. Serves as a witness for bid openings and oversees the bid opening process.

Essential Function
Yes


Percentage of Time
15


Job Duty


Researches employee payroll/listing to verify employment status for procurement card applicants, administers notifications for Blackboard procurement card testing, updates procurement card chart field information, assigns roles, processes procurement card applications, and answers procurement card inquiries.

Essential Function
Yes


Percentage of Time
15


Job Duty


Serves as sourcing clerk by expediting requisitions and identifies designated buyer for processing of purchase order. Reviews requisitions prior to expediting to determine possible use of the procurement card.

Essential Function
Yes


Percentage of Time
15


Job Duty


Opens incoming mail and distributes to appropriate persons within the department. Handles incoming telephone calls and assists and/or directs faculty, staff, students, vendors, etc. Transfers calls to appropriate areas. Troubleshoots telephone inquiries for problem resolution.

Essential Function
Yes


Percentage of Time
10


Job Duty


Greets walk-in customers, handles incoming telephone calls and assists and/or directs faculty, staff, students, suppliers, etc. Transfers calls to appropriate resource.

Essential Function
Yes


Percentage of Time
15


Job Duty


Performs other administrative duties as assigned.

Essential Function
Yes


Percentage of Time
5

Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive
No


Hazardous weather category
Non-Essential

Posting Detail Information


Number of Vacancies
1


Desired Start Date
10/01/2026


Job Open Date
09/18/2026


Job Close Date
11/02/2026


Open Until Filled
No


Special Instructions to Applicant


Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by November 2, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting




EEO Statement


The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.