Administrative Assistant

Salary : $58,257.29 - $81,973.86 Annually
Location : Sacramento, CA
Job Type: Full-Time Career
Job Number: 010701-26-CCS
Department: Convention & Cultural Services
Division: CCS Administration
Opening Date: 07/15/2026
Closing Date: 7/29/2026 11:59 PM Pacific


THE POSITION


With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

Under general direction, an Administrative Assistant performs a variety of confidential and complex secretarial and administrative duties for a department head or similar classification; maintains calendar; participates in the administration of a department; responds to and refers inquiries and complaints; prepares reports; analyzes data; may provide indirect supervision to support staff as assigned.

DISTINGUISHING CHARACTERISTICS

This classification is populated with multiple incumbents, with a single allocation in each department. The Administrative Assistant independently performs high-level administrative and advanced journey level secretarial work in support of a department head. This classification is distinguished from lower level secretarial and clerical classification by the more complex, responsible, and sensitive duties related to its functioning as the secretary to a department head, by the confidential nature of work performed, by the greater exercise of discretion and judgment, and by the ability to organize, assign, and review the work of secretarial and clerical support staff. The classification is distinguished from the Senior Staff Assistant classification in that the Senior Staff Assistant does not directly support a department head or similar classification.

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by a department head, executive and senior level managers, Staff Services Administrator or similar management-level classification. Responsibilities may include indirect supervision to lower- level secretarial and clerical positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains the calendar, schedules appointments, and makes necessary meeting arrangements; screens calls and visitors, and refers inquiries as appropriate; responds to complaints and requests for information regarding the intent of instructions, precedents, and regulations; relieves the department head of routine personnel, budget, payroll, and purchasing duties; assists with the compilation of budgetary data; composes routine correspondence not requiring the department head's personal attention; provides administrative support to managers and other staff within the department.
• Researches, compiles, and analyzes data from special projects and various reports.
• Initiates and maintains a variety of files and records of information such as payroll, attendance, budget, production, and cost records; maintains manuals and updates resource materials; recommends organization or procedural changes affecting clerical activities.
• Provides secretarial support to a Board or Commission; prepares the agenda, assembles background materials, and takes minutes of the meetings as assigned; takes and transcribes dictation from a variety of sources.
• Participates and assists in the administration of a department; prepares comprehensive reports, compiles annual budget requests, and recommends expenditure requests for designated accounts.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Modern office methods, procedures, and equipment; business letter writing.
• Computers and word processing, spreadsheet, and database software applications.
• Organization, procedures, and operating details of the City department to which assigned.
• Basic arithmetic.

Skill in:

• Use of computers, computer applications, and software.

Ability to:

• Type at a speed of 60 net words per minute.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Communicate effectively, verbally and in writing.
• Work cooperatively with other departments and outside agencies.
• Interpret and apply departmental policies, laws, and rules.
• Work independently in the absence of supervision.
• Analyze situations carefully and adopt effective courses of action.
• Compile and maintain complex and extensive records, and prepare reports.
• Understand and carry out oral and written directions.

EXPERIENCE AND EDUCATION

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Four years of progressively responsible clerical experience including a minimum of two years experience performing complex and difficult clerical duties comparable to those of an advanced journey level clerical class in the City of Sacramento.
Substitution:

Coursework in business administration, public administration, English or related field may substitute for experience on the basis of 30 semester units for one year of experience.
PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment.

SPECIAL QUALIFICATIONS

Special Selection Criteria:

Some positions in this classification may require additional skill in the following:

• Dictation at a speed of up to 100 net words per minute
• Possession of a Notary commission issued by the California Secretary of State within six months of appointment.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE
Pleasenote, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mailfrequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;

• Employment applications must besubmittedonline; paper applications will not be accepted.
• Employment applicationswill be considered incomplete and will be disqualified:
  • If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).

• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Training and Experience Exam : (Weighted 100%) -The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:

• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• A resume will not substitute for the information required in the T&E questions.

3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate's eligibility expires one year from the date of notification of a passing score for the Administrative Assistant examination.
4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at View phone number on click.appcast.io.
• Visit the City of Sacramento Human Resources Department website at
• Send an email View email address on click.appcast.io; or
• Call the Human Resources Department at View phone number on click.appcast.io

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.


Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information
Civil Service Rules:


Union Contracts:
Salary Schedule:
01



APPLICATION : I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions:

• Yes

02



PROOF OF EDUCATION: To qualify for this classification you may use any combination of education and/or experience as listed to provide required knowledge, skills, and abilities.I understand proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with my application and will be required at the time of appointment if I am using education to qualify for this position.Please refer to the City of Sacramento's Proof of Education Requirements ( for information on accepted documentation.

• Yes

03



EDUCATION CONFIRMATION: If I am using education to qualify for this position, I attest I possess or will possess the following level of education by time of appointment if I am selected for this position.

• No units from an accredited college or university
• Less than 30 semester or 45 quarter units from an accredited college or university
• 30 semester or 45 quarter units from an accredited college or university
• 60 semester or 90 quarter units from an accredited college or university
• Associates Degree
• 90 semester or 135 quarter units from an accredited college or university
• Bachelors Degree
• Masters Degree
• Doctorate

04



TRAINING AND EXPERIENCE EXAMINATION : The following questions are the Training and Experience (T&E) Examination. In addition to the City of Sacramento employment application, applicants must complete and submit online responses to the T&E questions. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. Therefore, your responses to the T&E Exam questions should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. In accordance with the City of Sacramento's Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns. For additional information regarding the City's RGEAP, please copy and paste the following link into a web browser: I understand and agree to the above instructions.

• Yes

05


Select the one option that best describes your experience providing administrative support to management, board, commission, or an entire department, including coordinating administrative functions and exercising independent judgment.

• Five years or more
• At least four years, but less than five years
• At least three years, but less than four years
• At least two years, but less than three years
• Less than two years

06


Select all the boxes for which you have experience and use on a regular basis in the administration of your job and/or education.

• Microsoft Outlook or equivalent
• Microsoft Word or equivalent
• Microsoft Excel or equivalent
• Microsoft Teams or equivalent
• Microsoft PowerPoint or equivalent
• None of the above

07


Select the one option that best describes your experience performing duties such as scheduling, maintaining calendars, writing correspondences, emailing, and answering questions and requests.

• Five years or more
• At least four years, but less than five years
• At least three years, but less than four years
• At least two years, but less than three years
• Less than two years

08


Select the one option that best describes your experience handling confidential and/or sensitive information, preparing reports, and/or compiling and maintaining complex and extensive records.

• Five years or more
• At least four years, but less than five years
• At least three years, but less than four years
• At least two years, but less than three years
• Less than two years

09


Select the one option that best describes your experience communicating effectively with employees, leadership, other departments, and outside agencies.

• Five years or more
• At least four years, but less than five years
• At least three years, but less than four years
• At least two years, but less than three years
• Less than two years

Required Question