Legal Secretary

Transactional Legal Secretary (Corporate/M&A)

Location: Houston, Texas - Greenway Plaza

Schedule: Full-time; primarily in-office (5 days/week preferred; 1 day remote flexibility in line with firm policy)

Overview

A large, sophisticated law firm is seeking an experienced Transactional Legal Secretary to support a busy corporate partner and team. This role is heavily focused on corporate transactional matters , with some litigation support (e-filing) . The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, Big Law environment.

Key Responsibilities

• Provide comprehensive administrative and legal support for corporate and M&A transactions
• Prepare and file documents with Secretary of State offices (formations, amendments, and related filings)
• Assist with entity formation documents , including certificates of formation and organizational materials
• Coordinate and maintain closing checklists ; prepare and assemble closing binders (physical and electronic)
• Conduct UCC searches and assist with related filings
• Draft, format, and proofread transactional documents and correspondence
• Calendar management including deadlines, closings, and meetings
• Handle e-filing for litigation matters as needed
• Notarize documents , including deeds of trust and other legal instruments
• Maintain and update spreadsheets and tracking logs for deals and filings
• Communicate professionally with clients, internal teams, and external stakeholders
• Organize and coordinate meetings, closings, and firm-related activities

Additional Responsibilities

• Support partner’s involvement in non-profit organizations and Chambers activities , including:
• Preparing and sending invitations
• Coordinating and organizing Board of Directors meetings
• Managing logistics and communications for events

Qualifications

• 3+ years of experience as a corporate/transactional legal secretary , preferably within a large law firm (Big Law)
• Strong familiarity with M&A processes and corporate filings
• Experience with Secretary of State filings , UCC searches , and closing documentation
• Working knowledge of litigation e-filing procedures
• Notary Public (or willingness to obtain promptly)
• Advanced proficiency with Microsoft Office (Word, Excel, Outlook)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and work independently in a deadline-driven environment

Additional Information

• The partner enters his own time; timekeeping responsibilities are minimal for this role
• Candidates should demonstrate a strong work ethic, professionalism, and reliability