Human Resources Generalist

Full-time

Description

Human Resources Generalist

Position Title: Human Resources
Department: Human Resources / Business Office
Reports To: Director of Human Resources
FLSA Status: Exempt
Employment Type: Full-Time, 12-Month Position

Position Summary

Landon School is committed to the ethical, intellectual, and personal development of boys. We challenge and inspire them to think deeply, individually, and broadly; to live with respect and honor; and to grow into healthy, well-rounded men of integrity and character who seek to make a positive difference in the world around them.

Landon School seeks an organized, detail-oriented, and service-focused Human Resources Generalist to support a broad range of daily HR operations including payroll, employee benefits, employee records management, onboarding/offboarding, background screenings, and more.

Reporting to and working closely with the Director of Human Resources, the Human Resources Generalist serves as a key member of the Business Office team, ensuring efficient and compliant HR operations while serving as a trusted resource for employees regarding HR matters. 

Responsibilities

Payroll Administration

• Manage and process semi-monthly payrolls for all employees through Paylocity. 
• Review payroll data for accuracy, including salary adjustments, stipends, overtime, leave balances, and deductions. 
• Reconcile payroll reports and coordinate with the Finance Office, including preparing journal entries. 
• Maintain payroll records and ensure compliance with federal, state, and local regulations. 
• Coordinate year-end payroll activities, including W-2 preparation and ACA reporting. 
• Respond to employee payroll inquiries promptly and professionally. 

Benefits Administration

• Administer employee benefit programs including health, dental, vision, life insurance, disability, flexible spending accounts, retirement plan, employee housing, tuition remission, and other school sponsored benefits. 
• Serve as primary contact for employee benefits questions. 
• Ensure timely processing and recording of benefit invoices. 
• Coordinate annual open enrollment periods and process changes after qualifying events.
• Coordinate COBRA administration and employee leave-related benefits. 
• Work closely with benefits brokers and third-party administrators reconciling invoices, conducting plan audits, and ensuring federal and state regulations are adhered to.

Human Resources Operations, Compliance, & Reporting

• Maintain employee personnel files (electronic and physical) and HR records in accordance with applicable laws and school policies. 
• Maintain compliance with FMLA, ADA, COBRA, FLSA, HIPAA, ERISA, and other employment regulations. 
• Work closely with the Director of Human Resources and the CFO with annual budgeting, compensation reviews, and producing related employment agreements.
• Assist with employee onboarding and offboarding processes including coordinating the school’s multistep pre-employment screening processes
• Coordinate required HR reporting and surveys, including NAIS and other independent school benchmarking surveys. 
• Prepare reports and analytics for school leadership as requested. 

Recruitment & Talent Support

• Support hiring managers throughout the recruitment process by developing job descriptions and job announcements, advertising positions, scheduling interviews, and communicating with candidates as needed.
• Help equip hiring managers with the knowledge and tools to recruit while following federal, state and local employment laws.

Business Office Support

• Support Business Office audit preparation and provide HR-related documentation. 
• Assist with Human Resources related invoices and accounting entries.
• Assist with special projects within the Business Office and Human Resources Department. 
• Coordinate employee recognition, wellness, and engagement initiatives. 
• Support employee training programs. 
• Promote a culture of professionalism, responsiveness, and service. 
• Other duties as assigned

Requirements

Required

• Bachelor’s degree in human resources, business administration, accounting, finance, or related field. 
• Minimum of 3–5 years of experience in human resources, payroll, benefits administration, or related field. 
• Strong knowledge of payroll processing and employment regulations. 
• Experience with HRIS and payroll systems. 
• Advanced proficiency in Microsoft Excel and Microsoft Office Suite. 
• Exceptional attention to detail and organizational skills. 
• Ability to maintain confidentiality and handle sensitive information appropriately. 
• Strong written and verbal communication skills. 

Preferred

• Experience in an independent school, educational institution, or nonprofit organization. 
• Experience using Paylocity
• SHRM-CP, SHRM-SCP, PHR, or related certification. 
• Knowledge of Federal and Maryland employment law and independent school HR practices.

Salary and Benefits
In addition to joining a supportive and collaborative community, Landon School offers a competitive salary and an outstanding benefits package. We are committed to supporting our employees both professionally and personally. Employees enjoy:

• Comprehensive health, dental, and vision coverage
• A retirement plan with generous employer contributions
• Generous amount of paid vacation, sick leave, and holidays
• Employer paid life insurance and short- and long-term disability protection
• Opportunities for professional growth and development
• Complimentary daily lunch on campus