Project Specialist

Description:

- USC Address where the work is being performed: Mostly at HR at Soto, however, will be required to travel to where negotiations or meetings are:
- 2011 N. Soto Street, Suite 1100, Los Angeles, CA
- 1500 San Pablo St, Los Angeles, CA
- 1000 S Fremont Ave, Alhambra, CA
- Position Type: In person at Soto with a possibility of 4 days in the office and 1 day remote.
- USC providing equipment for remote work: Yes.
- Job Title: Project Coordinator.
- Number of needs: 1.
- Pay rate Range: Min #####, Mid #####, Max #####.
- Max ###: #####.
- Target start date: As soon as possible.
- Duration of Assignment: 13 weeks.
- Work hours: 8:00 AM - 5:00 PM.
- Manager Name: Leilani Sarmiento.
- Timecard Approver: Leilani Sarmiento.
- Dress code: Business Casual.
- Parking/Cost: Free or will be reimbursed if needing to pay.
- Interview Process:
- 2 Step Interview: First Teams/Video, Second In-Person.


**Must Have's:
- Minimum of 2 years' experience as an administrative assistant.
- Experience providing administrative support for union negotiations.
- Experience as an administrative assistant in a healthcare organization.
- Clean Cut appearance.
- Demonstrated proficiency in written and oral communications.
- Excellent skills in using personal computer software programs, including but not limited to MS Word, PowerPoint, and Excel.
- Detail-oriented.
- Well-organized and able to work independently with minimal direction.
- High school diploma.
- Bachelor's degree preferred.


As an integrated part of Keck's systemwide negotiations team, this position assists the different negotiation teams by providing administrative support for all collective bargaining agreement (CBA) negotiation activities. The Project Coordinator will provide daily administrative management of negotiation meetings, including drafting notes, minutes, correspondence, and necessary follow-up. This position will report to the Employee and Labor Relations Manager.


JOB ACCOUNTABILITIES
• Provides coordination and oversight of all tasks related to negotiations such as planning, organizing, and implementing activities to meet specific deadlines. This will include, but not be limited to ordering catering when requested, communicating with managers and human resources teams, taking detailed notes during negotiations, scheduling committee meetings in person or teams, and more.
• Serves as a key resource for negotiation committees. Resolves problems or questions referred by committee members, and other members as applicable.
• Organizes multiple tasks with conflicting priorities, delivering the desired results and successfully meeting deadlines. Effectively manages difficult situations and works well with all levels of staff.
• Demonstrated ability to perform effectively in a high volume and fast paced environment. Alerts appropriate leaders of any changes and problems solves as needed.
• Attends negotiations meetings to document notes and publish in shared folder and ensure details from the meeting are handled by you.
• Monitors and handles incoming request for goods and services for negotiations to ensure contract terms are satisfied and details are executed as planned.
• Demonstrated ability to establish and maintain effective working relationships with widely diverse members of departmental staff by performing duties in a cooperative and helpful manner.
• Performs other duties as assigned or requested. The University reserves the right to add or change duties at any time.


Medical Enterprise - Non-Clinical Onboarding - Must complete all onboarding requirements prior to the start date, with no exceptions.


***USC Medical Enterprise Customer Requirement: Fully vaccinated with Covid-23-24 Vaccine. The facility accepts signed personal/religious/medical exemptions approved by EHS.
Background
Social Security Trace
Worked and lived found by SSN Trace - 7 year
County Criminal F&M - 7 year
Federal Criminal - 7 year
Widescreen Plus National Criminal Search
Healthcare Sanctions - State
OIG/SAM
Application
Temporary Work Agreement
Education - Primary Source of Highest Level in Specialty
Employment - 3 Employers - Must verify 2 out of 3
HIPAA
Harassment and Discrimination
National Sex Offender Registry
Influenza for Current Flu Season: Flu Season Vaccine will be required 10/1- 4/30


**Note: ALL IS BILLABLE TO USC EXCEPT FOR DRUG SCREEN


Bloodwork (Titers) to show they are immune to MMR (Measles, Mumps and Rubella), Varicella (Chickenpox) & Hepatitis B, or in the event that they do not have this, provide proof they had injections (shot records):
• MMR - Series of 2
• Varicella - Series of 2
• Hepatitis B - series of 3


TB Test/PPD (yearly) - In case of positive TB history, must present chest x-ray results
Drug Screen - 10 panel - Must be taken within 72 hours or the offer is rescinded


Additional Details

• Manager's Requested ### : 63.28
• Does the position allow for the worker to be virtual/remote? : Yes
• Shore Options Available for this Position : Onshore Only
• Critical Position? : No
• Kelly Job Code : PJ20
• Operations Group : USC Medical Enterprise
• Working Job Title : Project Coordinator
• Markup Category : Professional
• Shift Details/Expected Working Days and Hours : SEE JD
• Dress Code/Special Attire : SEE JD
• Does this position require driving? : No
• Will resource have direct patient contact? : No
• HIPAA training required? : Yes
• Nearest Parking Location : SEE JD
• Will job responsibilities include working directly with minors? : No