Office Assistant Application

The Acorn Office/Admin Assistant Application The Acorn is seeking a friendly, organized, and dedicated Office Assistant to help keep the school running smoothly behind the scenes. This position would include basic clerical support, such as answering phones, record keeping, creating new student files and maintaining all student files, database entries, helping research school CRM options, communicating with prospective families, scheduling private tours when needed, responding to emails, printing and making copies. Having the ability to multitask, with frequent interruptions, and still complete job assignments, is essential. Our ideal candidate would be proficient in a variety of PC and MAC computer programs and have enthusiastic knowledge of Child Development and The Acorn. If you are interested in a long-term position with our school, and to become part of The Acorn family, we would love for you to apply. Who are we in depth? The Acorn follows the principles of Child Development, including the studies of Piaget, Erikson, and others. Children learn concretely, interacting with real materials in meaningful ways. By experiencing their world through all their senses, they develop an understanding of their environment. We encourage creative thinking, exploring the many different ways we can approach an activity. Children develop at their own pace on their own timetable. At The Acorn, activities are planned to set each child up for success, instilling a love of learning and a curiosity which inspires interesting discoveries. Individual goals are set for each child based on their developmental level. All staff at The Acorn are led by these guiding principles as we create an environment where children are respected and childhood is honored. Our staff is expected to exhibit a volunteer spirit, open communication skills, and a helpful attitude in ensuring that The Acorn exceeds our goals. Our school would not exist without a passionate and knowledgeable office team, which collaborates to keep the school functioning in a smooth and confident manner. Position Responsibilities: Assist the Director and Office Manager with day-to-day activities. Assist with scheduling important meetings and setting up meetings or events. Answer and direct incoming calls and answer the door by following policies and procedures. Make sure parents and visitors are logging in and helping troubleshoot when issues arise. Interact respectfully with parents and provide exceptional customer service to help meet their individual needs. Keep an inventory of supplies and snacks necessary for the operations of the school and order as needed. Assist with the gathering, completion, and organization of necessary documentation of children's files. Create new student files throughout the year (as children enroll mid-year). Update student records, rosters, attendance sheets, website login access, and add new children to the allergy list, photo permissions lists, etc. Update and maintain all databases and student files, as needed. Prepare paperwork when needed. Compose professionally written emails as requested. Help keep the website and information shared with the public current and accurate throughout the year. Social Media Management. Website support and management. Edit and upload photos to class photo galleries on the website as needed. Prepare and attend Saturday tours or other school events, such as the senior reunions and annual fundraisers. Keep up with Acorn annual traditions, such as photo albums of class pictures, uploading YouTube videos and creating video compositions for future Senior Reunions. Keep the office area organized and clean. Greet parents and pre-print badges for events. #J-18808-Ljbffr The Acorn School