HR Payroll Specialist

HR Payroll Specialist

We are seeking a HR Payroll Specialist, who is responsible for ensuring every DynaFire team member is paid accurately and on time across all Florida and Georgia offices. You will run payroll for an assigned line of business, construction or service, and are cross-trained to run the other, including payroll remittances, reporting, and certified payroll.

Responsibilities include:

• Run payroll for the assigned line of business (construction or service) and cover the other line as needed; assignments may rotate.
• Process biweekly payroll, weekly on-call and corrections payrolls, and the weekly per diem and reimbursement run in the payroll and HR information system.
• Verify time keeping software imports for construction and service are complete and accurate before each payroll.
• Review payroll registers for missing punches, duplicate hours, wrong job or department codes, and unusual pay, using approved AI tools.
• Administer wages, overtime, holiday, bereavement, jury duty, and severance pay, back pay, and final paychecks.
• Process off-cycle checks, voids, reissues, pay advances, and returned or stale-dated checks.
• Recover overpayments and erroneous deposits; set up repayment plans and payroll deductions for amounts owed.
• Review change in status forms for accuracy, return errors to managers, and process and file them.
• Process wage increases and department or cost center updates.
• Manage the Payroll Corrections Request Form and process approved corrections on the weekly corrections payroll.
• Administer the time keeping software, including supervisor views, device setup codes, timecard edits, and weekly time-off approvals.
• Maintain vacation and sick time balances, accruals, and rollover; enter holiday hours in the time keeping software.
• Coordinate leave pay with HR Business Partners, including FMLA notices and leave tracking.
• Construction: prepare and submit certified payroll reports for prevailing wage projects, including non-performance weeks.
• Construction: prepare monthly employment utilization reports and labor analysis reports by job.
• Construction: process per diem, job site reimbursements, out-of-town pay, and field incentives; keep job and cost codes accurate.
• Construction: provide project payroll data for owner, contractor, and insurance payroll audits as requested.
• Service: process on-call and after-hours incentive pay, commissions, commission advances, bonuses, and vehicle allowances.
• Send payroll funding totals to Accounting and initiate the payroll funding wire before each check date.
• Remit 401(k) contributions and loan repayments each payroll and confirm to Accounting.
• Administer wage garnishments, child support orders, and other court orders, including employer answers, termination notices to agencies, and follow-up with the payroll provider.
• Receive and respond to subpoenas and other legal requests for payroll records.
• Update benefit deductions for new hires, life events, and open enrollment.
• Maintain payroll tax registrations and withholding for each state where employees work.
• Support payroll tax filings, year-end W-2 processing including qualified overtime reporting, and payroll audits.
• Complete employment verifications, disability claim employer forms, and paystub and W-2 requests.
• Serve as a primary contact for payroll questions and respond to employee inquiries daily.
• Send payroll reminders to employees and managers, such as timecard review and missing punch deadlines.
• Work with Accounting to reconcile payroll, per diem, reimbursements, and discrepancies.
• Generate payroll reports and data for HR, Accounting, Leadership, and company projects such as financial reviews.
• Maintain the annual payroll calendar, including holiday check date adjustments.
• Identify process improvements and support payroll and time keeping system upgrades.
• Maintain strict confidentiality of payroll and employee information.
• Other duties as assigned by management.

Requirements include:

• 5+ years of payroll processing experience, preferably multi-state, in construction and field service.
• Experience with a cloud payroll and HRIS system and time keeping software.
• Certified payroll and prevailing wage reporting experience preferred.
• Payroll certification (FPC or CPP) preferred.
• Strong Microsoft Excel and Google Sheets skills.
• Working knowledge of wage and hour, garnishment, and payroll tax requirements.
• Strong attention to detail and personal ownership of payroll accuracy.
• Ability to maintain strict confidentiality and communicate clearly with employees and management.
• Must meet all payroll deadlines, including holiday-adjusted schedules

What We Offer:

• Paid time off (PTO) and holidays.
• Comprehensive benefits package including medical, dental, and vision insurance.
• Short term and long-term disability.
• 401(k) matching.
• Employer funded life insurance.
• Opportunities for professional development and growth.
• Employee Referral Program.

About Us:

At DynaFire, we are your comprehensive partner for all fire and life safety needs. From expert support and installation to state-of-the-art sprinkler and fire alarm systems, we deliver tailored solutions to protect your business and assets. Whether you're looking to enhance security or ensure regulatory compliance, reach out to DynaFire today for industry-leading solutions and exceptional service.

Equal Employment Opportunity:

DynaFire is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), national origin, ancestry, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation:

DynaFire is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you require an accommodation to complete an application or participate in any part of the hiring process, please contact Human Resources.