Payroll and Accounts Payable Administrator

Payroll, HR & AP Administrator/ Full Charge Bookkeeper

Reports To: Accounting & Business Operations Manager

Job Duties & Responsibilities

Payroll Administration:

• Multi-state Payroll administration (40-60EE's), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.) We have presence in less than 10 states.
• Qtly tax filings reconciliations (after the PR company completes them)
• Out of state worker tax structure set up for business license, withholdings, UI
• Coordinate the Worker's Compensation Insurance plan; renewals; annual Audits

Accounts Payable:

• Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
• Benefits participant administration and bill reconciliation
• Investigate and resolve discrepancies in all expense accounts under tight deadlines
• Vendor relations, service contracts renewals
• Review and retain necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
• Review contracts for accounting adherence and ensure proper documentation is received and organized
• Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
• Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
• Account management of the Dun & Bradstreet credit report to maintain desirable ratings
• Serve as backup and support to any other needed accounting related functions
• Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
• Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory

Human Resources Administration:

• Employee on/off boarding administration
• Employee record keeping (soft and hard copy)
• Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment

General Administration:

• Facilities administration (minimal) office supplies maintenance, correspondence with property manager for repairs, etc.
• Coordinating employee events/ meals/ meetings

Other accounting, administrative or business duties as assigned

No supervision of personnel

Qualifications

• Associate degree in Accounting Preferred or equivalent professional on the job experience
• Bachelor's degree in Accounting a PLUS
• 7+ Years relevant and proven work experience in a corporate environment in similar role
• Knowledge of QuickBooks a big PLUS; Knowledge of Evolution Payroll Software a big PLUS
• Intermediate with MS Word, MS Outlook
• Intermediate/ Advanced experience with Excel
• Strong analytical and judgement skills
• Effectively communicates with manager, peers, and business staff regarding work processes
• Ability to be firm and professional; have strong follow-up ability with management, clients, vendors
• STRONG attention to detail, high % of accuracy in work, organizational and time management skills
• Professional verbal, written communication and interpersonal skills with a customer service focus
• Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
• Ability to effectively handle multiple projects simultaneously in a deadline driven environment
• Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost

Real Time Consulting, LLC