Administrative Assistant/Executive Assistant/Office Administrator

Job Description

Job Description

Job Summary:

We are seeking an experienced Administrative Assistant to provide comprehensive secretarial and administrative support to directors and management personnel. The ideal candidate will have strong organizational, communication, and multitasking skills, with the ability to work independently, exercise discretion, and handle confidential and routine administrative matters efficiently.

Key Responsibilities:

• Screen incoming correspondence, prioritize items, and prepare responses as appropriate.
• Answer and screen phone calls and visitors, direct inquiries, and resolve routine issues independently.
• Schedule appointments, meetings, and conferences while managing executives’ calendars.
• Research, compile, and organize information for reports, recommendations, and special projects.
• Maintain office files, records, and documentation, recommending improvements to clerical procedures when needed.
• Coordinate communication between administrators, staff, and representatives from other departments or agencies.
• Assist with personnel administration, budgeting, timekeeping, purchasing, and other operational tasks.
• Take and transcribe dictation from shorthand notes or recorded materials.
• Perform copying, filing, document preparation, and other general clerical duties.
• Assist with accounting, bookkeeping, or clerical leadership responsibilities as assigned.
• Perform other related duties as required.
  

Required Qualifications:

• 3–6 years of secretarial or administrative support experience.
• Bilingual skills are required.
• Ability to take dictation at 90 words per minute or more.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking abilities.
• Ability to exercise independent judgment and discretion in handling administrative matters.
• Proficiency in typing, word processing, and general office procedures.
• Willingness and ability to report to different worksites based on operational needs.

AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.

Company Description

AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.