Treatment Coordinator

Job Description

Job Description

Job Title: Treatment Coordinator
Company: Great Grins for Kids
Locations: Oregon City, OR & Portland, OR
Schedule: Full-Time, 5 Days per Week | 7:00 AM – 4:30 PM
Compensation: DOE

Great Grins for Kids is a thriving, multi-location pediatric dental practice serving families in Oregon City and Portland. With 3 doctors and a team of 16 staff members, we are committed to delivering high-quality, compassionate care in a fast-paced, growth-oriented environment.

We are seeking an experienced Treatment Coordinator to oversee daily operations across both locations. This is a leadership role requiring strong operational, team management, and strategic skills. The ideal candidate has extensive experience managing large dental practices with multiple providers and team members, and is comfortable driving performance, implementing systems, and supporting continued growth.

• Coordinate workflows across 3 doctors to ensure efficiency and patient satisfaction

• Ensure compliance with employment laws and HR best practice

• Coordinate and manage patient treatment plans from initial consultation through to completion.

• Ensure that patients fully understand their treatment options and related procedures.

• Schedule and confirm patient appointments, ensuring efficient use of clinical time.

• Collaborate with healthcare providers to create and implement individualized treatment plans.

• Handle financial arrangements, including discussing treatment costs and payment options with patients.

• Maintain and optimize practice management systems, including Open Dental

• Oversee patient experience, ensuring high standards of care and service

• Minimum 2 years of experience as a Treatment Coordinator (required)

• Strong leadership and team management background (not solely front office experience)

• Experience with Open Dental software

• Knowledge of employment law and HR compliance

• Experience integrating and managing AI platforms in a business or healthcare setting

• Ability and willingness to travel between Oregon City and Portland locations

• Must reside within 15–20 minutes of either practice location (dealbreaker)

• Quarterly bonus program 

• Medical benefits

• Dental reimbursement

• Paid Time Off (PTO) and sick time

• Uniform reimbursement

• 401(k) retirement plan

• Established, high-performing pediatric dental practice

• Collaborative leadership team and supportive work culture

• Opportunity to lead and shape a growing organization

• Strong systems, technology, and operational foundation

Submit your resume and a brief cover letter detailing your dental practice management experience and leadership background.