Event Specialist

Events Specialist

Location- New York, New York (Midtown)

Schedule- On-site, 5 days a week

Pay- $50/hr. (+compensated overtime)

Type- Indefinite, ongoing contract

What You'll Do:

• Coordinate conference logistics, including booth design, shipping, setup, and venue arrangements.
• Organize group lunches, VIP dinners, and networking events, managing catering and dietary requirements.
• Coordinate travel, hotel room blocks, and transportation for employees and guests.
• Plan and execute high-potential talent programs, internal HR events, and team celebrations.
• Prepare senior leaders and business representatives with event schedules, agendas, and briefing materials.
• Partner with Recruiting, Marketing, Communications, Legal, and Security to ensure events meet business objectives.
• Manage promotional merchandise, inventory, global shipping, and the internal company swag shop.
• Track budgets, process purchase orders and invoices, and support vendor relationships and contracting.

What We're Looking For:

• 3–5+ years of experience in corporate event planning, recruiting coordination, or field marketing.
• Strong organizational skills and exceptional attention to detail.
• Experience coordinating complex logistics and managing vendors.
• Confidence working with senior leaders and balancing competing priorities.
• Strong communication skills and a proactive, hands-on approach.
• Ability to travel up to 25% annually and work flexible hours, including evenings and weekends, during events.