Project Administrator

Boland is a leading HVAC and building systems provider serving the DC, Maryland, and Northern Virginia region. We deliver sustainable, energy‑efficient solutions to commercial, industrial, and institutional clients. Why Boland Named "Best Place to Work" by Washington Business Journal 19 times Industry leader in advanced HVAC technology Strong culture of training, growth, and support Project Administrator Responsible for supporting the Sales Team and accomplishing project administrative and fulfillment responsibilities. Job Type: Full‑time Workplace Type: Hybrid, Flex for your day, 3 days per week in person Required to be in the office 4 days a week during the training period. Office Location: Gaithersburg, MD FLSA Status: Exempt What you will do General administrative functions to support the sales team Coordinate and communicate between project teams, clients, vendors, and other departments Track project milestones and deliverables, ensuring they meet deadlines Maintain and update project records, files, and databases Assist with the tracking of project budgets and expenses (billing, claims, etc.) Procuring all necessary items to support the fulfillment process Organizing and releasing all equipment to the factory for production Issuing purchase orders for vendor items, approving invoices for payment, and filing necessary claims for unplanned costs Process documents for service claims, sales allowances, retrofit, and labor warranty Cultivate and maintain a good rapport with clients as well as members of other departments Manage receipt and distribution of Installation, Operation, and Maintenance manuals (IOMs) Other duties as assigned What we're looking for Bachelor's degree or equivalent combination of education and experience Must have a minimum of 1–3 years of client service and administrative experience Construction industry and 3 years of sales support experience are preferred Proficient in MS Office (Word, Excel, Adobe, Outlook) Professional, resilient, objective, punctual, dependable, flexible, works well unsupervised Able to multitask, problem solver, deadline oriented, team player, organized, good math skills Physical Requirements Sitting and able to work in front of a computer for extended periods of time Ability to work in standard office environment We offer Excellent pay and benefits Great and supportive work environment Professional training and growth Generous educational assistance program Recognition and outstanding co‑workers If you are interested in joining the Boland team, please apply through the company website: We want to hear from you! Boland is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status. We comply with applicable federal laws, including Section 503 of the Rehabilitation Act and VEVRAA. #J-18808-Ljbffr Boland Trane Associates Inc & Boland Trane Service