Administrative Assistant

Fully Bilingual Administrative Assistant

We are currently seeking for a fully Bilingual Administrative Assistant in Davie, FL who will be responsible for a variety of clerical and administrative tasks. Also to support our sales team and other department. Full time Monday- Friday 8am-5pm.

Essential functions and responsibilities :

• Filters new leads coming from a Database and replying by offering our services.
• Works in liaison with our Marketing Dept to allocate each new prospective client to the respective Department, according to Management criteria.
• Maintains and updates order reports that are pending for production, are in process, invoiced or shipped.
• Maintains Pilot Reports updated.
• Registers new orders and changes during the production process in Access applications. Processes new and invoiced orders in the Manufacturing system.
• Makes revisions of documents as needed throughout the production process.
• Prepares the invoice and packing list once the order is ready.
• Works in liaison with Logistics Dept. by gathering documentation as needed for shipping or to make revisions as per customers request
• Maintains and updates customer price list.
• Processes new masters request.
• Works in liaison with other Departments such as Registration, R&D, Regulatory, Operations etc. throughout the product development process.
• Assists in other functions in sales as requested by the immediate Supervisor.

Qualifications:

• Minimum Associates degree (required)
• Minimum 3 years of administrative assistant experience supporting a sales team
• Fully bilingual English- Spanish
• Experience with On line Sales- (preferred)
• Excellent communication skills
• Microsoft Office suite
• Detail orientated and strong organizational skills