Music Department Office Administrator

Job Description

Job Description

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Office administrator for the music department oversees the day-to-day activities of the music department, runs front-of-house needs for all music department recitals and concerts, and helps to promote/recruit for music department ensembles (Chorale, Jazz, and Symphonic Choir).

Qualifications:

·         Attention to details

·         Effective and creative communication skills

General Expectations:

·      Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ

·      Demonstrate Simpson University Values in the performance of all duties.

·      Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook

·      Maintain the confidentiality of information, data and records

·      Properly exercise tact, diplomacy, discretion, and professional judgment

·      Demonstrate strong customer service skills in the performance of job duties

·      Demonstrate good organizational and communication skills in the performance of job duties

·      Supervises employees in accordance with Simpson University policies and procedures

·      Support the overflow needs of other departments within the respective university area

·      Perform other duties in accordance with this position as deemed necessary by the President

Essential Functions:

·         Oversee the use of department facilities and equipment - reserving classrooms, occasional set-up and janitorial, monitor use of department instruments including ordering equipment and securing repair when needed

·         Ordering teaching materials as needed

·         Oversee reservation of university facilities for music events on master calendar.

·         Maintain Music Department Event calendar by year in conjunction with University calendar

·         Submit and track Check Requests and Purchase Orders

·         Music marketing and promotion for outward-facing ensembles (choir, jazz, and community) by:

o    Work with the Simpson Marketing department to promote music department ensemble performances  

o    Poster and program design and layout

o    Promotion of events on social media for Simpson Chorale, Jazz Ensemble, and Symphonic Choir

o    Connection with community partners for the purpose of promoting events and recruiting for ensembles

o    Procuring photographer

·         Provide Academics with accurate Faculty loading each semester

·         Provide communication and assistance to Adjuncts as needed; provide Adjunct forms to HR each semester

·         Maintain Music Department library 

·         Provide accurate communication and relationship between Music Department and other campus departments to successfully put on outward-facing events promoting the music ensembles

·         Provide necessary concert assistance including set-up, ticket sales, guest relations, decor, arranging for volunteers, handling finances following concert

Physical Requirements: -

Job Title :

Music Department Office Administrator

Typical Working Conditions:
(Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)

Indoors in controlled environment

Equipment Used:
(List all manual and automated equipment used in the course of performing essential functions.)

Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

Essential Physical Tasks:
(List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)

Sitting for short periods of time using a computer, filing, walking to other buildings, moving musical instruments and equipment, arranging chairs.

  Analysis of Physical Demands to Perform Essential Functions:

Key (Based on typical week):

N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)

F=Frequent (34%-66% of time)
C=Constant (over 66% of time)

Activity

Frequency

Activity

Frequency

N

R

O

F

C

N

R

O

F

C

Lifting/Carrying

Twisting/Turning

Under 10 lbs

X

Reach over shoulder

X

11-20 lbs

X

Reach over head

X

21-50 lbs

X

Reach outward

X

51-100 lbs

X

Climb

X

Over 100 lbs

X

Crawl

X

Kneel

X

Pushing/Pulling

Squat

X

Under 10 lbs

X

Sit

X

11-20 lbs

X

Walk-Normal Surfaces

X

21-50 lbs

X

Walk-Uneven Surfaces

X

51-100 lbs

X

Walk-Slippery Surfaces

X

Over 100 lbs

X

Stand

X

Bend

X

Driving