Director of Facilities & Fleet

Job Description

Job Description

Description:

Director of Facilities & Fleet

Position Summary

Reporting to the Chief Administration Officer (CAO), the Director of Facilities is accountable for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets.

This role owns the organization’s maintenance system end-to-end—ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning, ensuring facilities and vehicles consistently support high-quality programming without disruption.

Essential Duties & Responsibilities

Facility & Fleet Performance

• Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital
• Ensure all work is prioritized, completed on time, and fully documented
• Build and enforce preventive maintenance schedules that reduce failures and extend asset life
• Maintain all building systems and vehicles to operating standards, including required testing and compliance
• Ensure vehicles are safe, reliable, and program-ready at all times

Multi-Site Operations

• Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations
• Conduct regular inspections and ensure consistent standards across locations
• Ensure environments are safe, functional, and program-ready
• Oversee custodial services, maintenance staff, and site-level coordination

Vendors & Projects

• Select and manage vendors, ensuring quality, cost control, and on-time delivery
• Approve and track invoices against scope and budget
• Lead execution of repairs, upgrades, and facility projects
• Support planning and delivery of capital projects

Capital Planning & Asset Management

• Maintain a complete asset and fleet inventory with lifecycle tracking
• Identify and track deferred maintenance with clear prioritization
• Develop and manage a multi-year capital plan
• Recommend investments based on risk, usage, and long-term value

Safety, Compliance & Risk

• Ensure compliance with all safety and regulatory requirements across facilities and fleet
• Lead inspections and ensure timely correction of issues
• Support insurance coverage and claims related to facilities and vehicles
• Maintain documentation and readiness for audits and reviews

Budgeting & Systems

• Build and manage facility and fleet operating and capital budgets
• Track spending, identify trends, and adjust plans as needed
• Maintain a reliable work order system with full visibility into status and completion
• Establish and enforce standard operating procedures

Leadership

• Lead and manage the Facilities Manager and facilities function
• Manage the Board Facilities Committee and co-manage the Board Safety Committee
• Set clear expectations and ensure accountability for execution
• Partner effectively with site leaders and senior leadership

Requirements:

• Bachelor’s degree in Facilities Management, Operations, Construction Management, Business Administration, or related field preferred; equivalent experience considered.
• 5–7+ years of facilities, fleet, or operations leadership experience required, preferably in a multi-site environment.
• Strong knowledge of maintenance systems, vendor management, capital planning, budgets, building systems, fleet operations, and regulatory compliance.
• Strong communication, organization, leadership, and problem-solving skills required.
• Valid driver’s license and ability to travel between sites required.
• Must currently reside, or be willing to relocate to our service area of Sonoma County.

What Success Looks Like

· Facilities and fleet operate without disruption

· Preventive maintenance reduces reactive work

· Issues are resolved quickly and completely

· Deferred maintenance is tracked and declining

· Capital needs are planned, not reactive