Floating Hamilton County C&Y Customer Service and Benefits Specialist

Help Others, Make a Difference, Save a Life.

Do you want to make a difference in people's lives every day?
Or help people navigate the tough spots in their life?
And do it all while working where your hard work is appreciated?

You have a lot of choices in where you work…make the decision to work where you are valued!

Join the McNabb Center Team as the Floating Customer Service and Benefits Specialist today!

The Floating Customer Service and Benefits Specialist

Duties:

• Coordinates arranged meet ups with McNabb Mail Currier to hand off Hamilton County mail from all locations in Hamilton County (Mondays and Wednesdays).
• Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts to appropriate location.
• Assists client in completing NHSC application.
• Monitors front desk and complies with all security procedures.
• Answers, screens, and directs phone calls to staff; takes messages and schedules/cancels appointments accordingly.
• Receives mail, documents, packages, and courier deliveries and distributes items.
• Performs administrative and clerical support tasks.
• Performs basic filing and record keeping.
• Performs other duties as needed.

JOB PURPOSE/SUMMARY

• This position will float to Hamilton Adult Clinic covering lunch and or admissions for client benefits staff if on vacation, sick leave or FMLA.
• This position will travel to the McMinn Clinic on designated days to coordinate arranged meet ups with McNabb Mail Currier to hand off Hamilton County mail from all Hamilton locations, pick-up and carry messages, documents, packages, and other items between offices or departments within the organization.
• This position requires utilizing a personal dependable vehicle to conduct center business. Maintaining a dependable vehicle and certified driver status is a condition of employment. You will utilize your personal vehicle when traveling with interoffice mail and you will receive paid mileage.
• The position works directly with clients in the process of registering, assessing client's eligibility for services, and maintaining current insurance eligibility and payer information.
• Also responsible for obtaining co-payment and/or cash collections of deductibles according to policy and procedure.
• Performs quality customer service and support for clients, center workforce and other professionals.
• Greets clients and visitors upon arrival at clinic and determines reason for visit.
• Other job duties include, but are not limited to: answering phones and emails, entering information into database, making copies, organizing files, making copies, scheduling, rescheduling, and canceling appointments, taking inventory and ordering office supplies for client benefits.
• We prefer candidates who have some experience in an administrative role and clinical setting, but are willing to train the right individual.

TYPICAL WORKING CONDITIONS/ENVIRONMENT

• This position operates in an outpatient clinical setting.

JOB DUTIES/RESPONSIBILITIES

This job description is not intended to be all-inclusive; and employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. This organization reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties, or working schedules based on their duty to accommodate individuals with disabilities. This job description does not constitute a written or implied contract of employment.

1. Admissions Data Entry

• Ensures each client is eligible for the services they are receiving at time of service.
• Checks daily intake sheets for missing insurance cards and notifies staff.
• Works with HIM staff to insure proper training on release of information policies and works with Compliance Officer on HRMC P&P.
• Creates medical record number for clients including the phone number as well as completes data entry of demographic information without duplication of data.
• Receives cash payments from clients, staff and other programs; writes receipt.
• Turns in cash and copy of receipt to the appropriate financial services staff within 2 business days.
• Working knowledge of the scheduler for checking in and out clients.

2. Patient Eligibility

• Checks online with state website to ensure clients are covered, if providing state or government insurance at time of service.
• Sets up each intake in Centricity and makes a file folder with intake packet.
• Keeps clients medical record up to date with demographic information when changes are needed.

3. Administrative Duties and Expectations

• Responds to emails and voicemails within 1 business day.
• Submits timesheet and other paperwork accordingly.
• Keeps productivity to at least 95% accurate without errors.
• Attends scheduled meetings.
• Completes CARF required self-directed Relias Training Modules on time annually.
• Responsible for ensuring orderly, efficient front office operations.
• Arrives to work at scheduled time without tardiness.
• Ensures the clinic is opened and closed at designated times.
• Backup for front desk, Program Assistant/Client Benefits Specialist at Hamilton Adult and CY Clinic when needed for intakes and front office duties.

COMPENSATION:

• Starting salary for this position is approximately $17.43/hour based on relevant experience and education.

Schedule:

• Required work schedule is Monday through Friday, 8AM-5PM with 1 hour break. If ever irregular work schedule arises, supervisor will notify staff ASAP.

Travel :

• This position will travel to the McMinn Clinic on designated days to coordinate arranged meet ups with McNabb Mail Currier to hand off Hamilton County mail from all Hamilton locations, pick-up and carry messages, documents, packages, and other items between offices or departments within the organization.
• This position requires utilizing a personal dependable vehicle to conduct center business. Maintaining a dependable vehicle and certified driver status is a condition of employment. You will utilize your personal vehicle when traveling with interoffice mail and you will receive paid mileage.

Equipment/Technology:

• Position requires the use of center computer, center phone and fax machine.

QUALIFICATIONS - Floating Customer Service and Benefits Specialist

Experience / Knowledge:

• Prior administrative or clerical experience preferred.
• Must have experience working with computers and technology.
• Highly organized and able to multitask while working in fast paced environment while prioritizing tasks.
• Excellent customer service skills.
• Excellent time management and communication skills, both written and verbal.
• Knowledge of client needs and clinical workflow according to client benefits position.
• Maintaining most recent insurance eligibility information.
• Willingness to learn and implement policy and procedures.
• Able to work well within a team and independently.

Education / License :

• High School Diploma or equivalent.

Physical/Emotional/Social - Skills/Abilities:

• Exposure to biological hazards.
• Hearing of normal and soft tones.
• Normal/Corrected Eyesight
• Lifting up to 50 lbs.
• Pushing/pulling up to 150 lbs.
• Frequent sitting, standing, walking, bending, stooping, and reaching.
• Active Driver's License
• Position requires yearly Verbal Handle with Care (HWC) training provided by McNabb.

Location:

Hamilton County, Tennessee

Helen Ross McNabb Center is an Equal Opportunity Employer. The Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment.

Helen Ross McNabb Center conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing. Bilingual applicants are encouraged to apply.

Compensation details: 17.43-17.43 Hourly Wage

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