COORDINATOR RESIDENCY PROGRAM

Coordinator Residency Program

Assists the manager of business operations for the residency program in the planning, organizing and coordinating of the administrative areas for the Family Medicine Residency. Coordinates communications with the students, residents, faculty physicians and other hospital personnel as necessary. Major duties include coordinating resident rotation schedules, managing various record keeping processes and performing license processing. Other duties include coordinating special programs for the graduate medical education program such as graduation, faculty advisor meetings and other GME meetings.

Essential Job Functions

• Functions as the administrative assistant to the Program Director, and Manager Business Operations Residency Program.
• Facilitate licensing of Family Medicine Residents.
• Maintains Residency program records.
• Facilitates Residency applicant interviews.
• Coordinates daily operations for the Residency office.
• Assists with coordination of communications and projects related to the physician practices.
• Process Vacation/Continuing Medical Education Requests.
• Organize residency orientation schedule.
• Coordinate Residency Graduation.
• Coordinate Children Hospital Rotation
• Construct and distribute annual resident and faculty award ballots.
• Other duties as assigned.

Competency and Experience [Knowledge, Skills and Abilities]

Required Qualifications/Experience

• High School Diploma, GED or higher level of education.
• Minimum one (1) year Secretarial experience at an Administrative or Executive level.
• Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment.
• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

• Functional Skills on PC and Related Software (Microsoft Office)
• Knowledge of basic Office Equipment such as copier, fax machine, etc.

• Proficiency in Microsoft Office including Outlook.

Preferred Qualifications/Experience

• No preferred qualifications.

License, Certification & Clearances

• Act 34-PA Criminal Record Check from the PA State Police system

Position Type/Expected Hours of Work

• Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
• Travel may be expected locally between System locations.

Equal Employment Opportunity

Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.

Disclaimer

This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Independence Health System